Senior Executive Operations Lead

Summary

Join Pleo as a Senior Executive Operations Lead and become the strategic glue that keeps our leadership team running smoothly. You will serve as a trusted advisor to senior executives, anticipating their needs and ensuring seamless operations. Responsibilities include managing executive calendars, planning travel, organizing meetings, and facilitating communication. You will also play a key role in executive hiring and managing key administrative functions. This role requires 15+ years of experience supporting senior executives in a high-growth environment, exceptional organizational skills, and strong communication abilities. The ideal candidate is a natural problem-solver with a proactive mindset and strong business acumen.

Requirements

• 15+ years of experience supporting senior executives in a high-growth or fast-paced environment
• A natural problem-solver with a sharp eye for detail and the ability to anticipate needs before they arise
• Exceptional organisational skills—you live for structure and efficiency
• A communication champion with a bias for over-communicating to ensure clarity and alignment
• The ability to juggle multiple priorities and pivot when necessary, without breaking a sweat
• Experience working in a top-tier organisation where you’ve learned from the best
• Confidence, discretion, and a proactive mindset—you get things done
• Strong business acumen and the ability to provide strategic insights

Responsibilities

• Serve as a trusted advisor to senior executives, ensuring they are prepared, informed, and able to operate at peak performance
• Own and optimise executive calendars, juggling high-priority meetings, strategic planning sessions, and critical decision-making moments
• Plan seamless travel arrangements, ensuring smooth sailing from takeoff to touchdown while anticipating logistical challenges
• Organise and facilitate key leadership meetings, off-sites, board meetings, and company-wide events that inspire and drive results
• Keep the information flowing—internally and externally—so nothing falls through the cracks. Proactively draft and manage executive communications
• Act as a key link between executives, board members, investors, and external partners, ensuring relationships are nurtured and interactions are seamless
• Handle sensitive information with the highest level of professionalism and confidentiality
• Conduct research, analyse data, and provide executives with the insights they need to make informed, strategic decisions
• Play a key role in executive hiring by coordinating interview processes, engaging with top-tier talent, and ensuring a seamless candidate experience
• Work alongside stakeholders to drive major initiatives, ensuring everything stays on track, aligned, and on deadline
• From managing budgets and expenses to overseeing key administrative functions, you’ll make sure all behind-the-scenes magic happens effortlessly
• Help executives balance their professional and personal commitments like a pro

Preferred Qualifications

Fluent in English (written and spoken); additional languages are a plus!

Benefits

• Your own Pleo card (no more out-of-pocket spending!)
• Lunch is on us - with catering in our Lisbon, Copenhagen and London offices or a monthly lunch allowance paid directly together with  your salary in other markets 🍜
• Private health insurance to ensure you’re fit in body and mind to do your best work
• We offer 25 days of holiday + your public holidays
• Option to purchase 5 additional days of holiday through a salary sacrifice
• We’re trialling MyndUp to give our employees access to free mental health and wellbeing support with great success so far  ❤️‍🩹
• Access to LinkedIn Learning - acquire new skills, stay abreast of industry trends and fuel your personal and professional development continuously
• Paid parental leave - we want to make sure that we're supportive of families and help you feel that you don't have to compromise your family due to work 👶