Energy Foundation is hiring a
Senior Payroll Administrator

Summary

The Senior Payroll Administrator position at U.S. Energy Foundation is a full-time role based in a remote-first work environment. The primary responsibility is to manage payroll functions for employees located in 25+ states, ensuring accurate and timely processing of payroll, benefits, and related taxes/fees. Other responsibilities include accounting, audits, and other tasks. Qualifications required are at least five years of experience in performing a broad range of payroll and administration functions, including related accounting and audit activities. The position offers competitive salary, medical, dental, vision, disability, retirement benefits, and paid time off.

Requirements

• Strong preference for a minimum of five years of related experience in performing a broad range of payroll and administration functions, including related accounting and audit activities
• Experience with federal, state, and local agency compliance and filing activities

Responsibilities

• Prepare and initiate semi-monthly and bi-weekly payroll processing
• Track and ensure inclusion of compensation, tax, and benefit adjustments for each pay cycle
• Set up and maintain payroll profiles for new and existing employees in coordination with Human Resources and payroll system provider
• Manage required state and other agency registrations, and complete agency filings and tax/fee deposits
• Perform payroll system data transfers to accounting system, updating mapping as required
• Calculate and record monthly payroll accrual entries
• Complete departmental shared payroll expense allocations
• Perform monthly and quarterly reconciliation of transactions and balances across payroll, benefits, and accounting systems
• Reconcile quarterly IRS 941 tax returns to accounting system payroll data
• Produce payroll and benefit schedules for annual financial audit, and provide supporting documentation for auditor testing requests
• Lead organization’s ERISA audit review preparation and material’s request response, and act as primary contact for auditor
• Review W2s prior to annual distribution to employees
• Continually seek and recommend process improvements

Benefits

• Competitive salary
• Medical, dental, vision, disability, and retirement benefits
• Paid time off