Senior People Operations Specialist - Benefits

Summary

Join Mediavine's People Operations Team as a Sr. People Operations Specialist (Benefits)! As the subject matter expert in total rewards programs, you will partner with legal on compliance and manage the relationship with our PEO. You will administer benefits, leave, perks, and wellness programs, ensuring compliance and competitive offerings. This role requires strong HR experience, benefit plan management expertise, and exceptional communication skills. You will lead open enrollment, manage the 401k plan, and ensure compliance with all relevant regulations. The position is 100% remote and offers a comprehensive benefits package.

Requirements

• Bachelor’s Degree in Business, HR or a related field
• 5+ years progressive HR experience across multiple disciplines including Benefits/Total Rewards, Compliance, Operations and Compensation
• 5+ years of experience managing employee benefit / rewards programs
• 3+ years of experience providing HR partnership and programming to a distributed remote workforce
• 3+ years of experience working directly with a PEO, in a co-employer relationship
• Experience managing employer and workforce compliance as it relates to federal and state employment laws
• Experience managing employee relations matters, balancing discretion and confidentiality as needed
• Experience with leave management; particularly variances by state
• Experience conducting, compiling and presenting research and analysis of market data supporting the continued investment in competitive and inclusive benefits programs
• Exceptional business acumen with ability to quickly learn and understand an organization and its business to best support the team members
• A demonstrated commitment to diversity, equity, inclusion and belonging
• Ability to think strategically and to translate directives into both strategic and/ or tactical initiatives in a fast-paced, ever-changing environment
• Ability to communicate effectively (verbal and written) up and down the organization, from individuals and department leads to C-Suite
• Experience and interest in working as a team with the ability to work autonomously when needed and take initiative
• An exceptionally strong work ethic and are highly motivated and driven to execute against goals
• Excellent time management and organizational skills, ability to manage multiple high priority projects simultaneously
• Availability to travel to on-site locations for team retreats and the annual all hands events approximately 20% of the time

Responsibilities

• Administer programs including, but not limited to; benefits, leave, perks, wellness, compliance, health and safety
• Ensure the consistent application of employee benefits and perks to ensure both competitive, cost effective and inclusive offerings to attract and retain high performing talent
• Partner with the People Operations Leadership team to align total rewards strategies with broader business objectives, short and long term projects, and organizational culture
• Manage relationship with our current PEO, ensuring maximum benefit from the relationship and recommending changes when necessary
• Manage Mediavine’s PEO portal; to include team member education and engagement
• Lead annual open enrollment to include communication and team member education
• Administer all aspects of employee leave programs; ensure compliance with legal requirements, company policies, and timely processing and communication of leave requests
• Manage a competitive 401k plan, which includes Plan Administrator duties, as well as all ongoing ERISA compliance, reporting and filing requirements
• Serve as leave administrator both in establishing, maintaining or revising programs and providing direct support to team members
• Ensure compliance across all rewards programs with local, state and federal regulations including periodic review of plan documents, auditing, preparing required compliance reporting, and disseminating required notices
• Remain informed on new, existing and changing or proposed labor & employment laws, rules and regulations partnering closely with legal when changes require workforce implementation
• Administer accommodations as required by the ADA, maintaining necessary compliance and team member support
• Development of communications to ensure that leaders and team members remain informed on matters related to total rewards and compliance
• Partner with POPs leadership in the continuous improvement of onboarding and offboarding
• Contribute to the development, documentation and improvement of processes and procedures within the POPs department with the shared goal of providing best in class programs and services to our team members
• Collaborate with team members to promote engagement opportunities; embracing a high touch approach that supports a positive and engaging employee experience
• Develop and deliver communication materials and presentations to educate employees about total rewards programs and updates
• Available to travel to on-site locations for team retreats and the annual all hands events approximately 20% of the time

Preferred Qualifications

• Experience with transition of PEO partnership
• Experience with mid-market HR tools like BambooHR, Lattice and CultureAmp as well as other tools such as Google Suite, Notion and Slack

Benefits

• 100% remote
• Comprehensive benefits including Health, Dental, Vision and 401k match
• Generous paid time off
• Wellness and Home Office Perks
• Up to 12 weeks of paid Parental Leave
• Inclusive Family Forming Benefits
• Professional development opportunities
• Travel opportunities for teams, our annual All Hands retreat as well as industry events