Special Events Support Specialist

Summary

Join our diverse and inclusive team as a Special Events Support Specialist to coordinate and execute statewide Civics Showcase events, develop recruitment plans for schools and community advisors, collect and analyze feedback from participants, and work primarily remotely with occasional travel required.

Requirements

• 1-2 years of experience in event planning, project management, coordination, or a related field
• Attention to detail and ability to multitask
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team in a fast-paced environment
• Strong organizational and time management skills
• Proficiency with Google Suite
• Access to reliable transportation

Responsibilities

• Coordinate and support execution of statewide Civics Showcase events
• Create and manage event materials, logistics, and timelines
• Facilitate pre-event and day-of-event activities and logistics
• In collaboration with the New England Region, the Massachusetts Department of Education (DESE) and the Anthem Group (venue management), to ensure smooth event execution and post-event follow-up
• Develop and implement recruitment plans for schools and community advisors
• Research appropriate participants, guests, and speakers
• Coordinate logistics for government officials and guest speakers

Preferred Qualifications

• Experience working with diverse stakeholders, including educators and students is preferred
• Knowledge of the Massachusetts education landscape is a plus

Benefits

• Paid time off (PTO)
• Accrued sick-time of up to 40 hours a year
• Laptop computer, if needed
• 401(k) with a 3% employer match (capped at $1,000 annually)
• Pre-tax commuter benefits