Ascendis Pharma is hiring a
Student Assistant - Office Management in Spain

Summary

Ascendis Pharma is seeking a passionate Student Assistant - Office Management to join their rapidly expanding global organization in Madrid. The role involves administrative activities, office management, and supporting the leadership team. Key responsibilities include managing appointments, meetings, travel arrangements, purchase orders, invoices, and optimizing office workflows. Qualifications include a relevant university degree, experience working in an office environment, strong organizational skills, attention to detail, service orientation, high level of Spanish and English language skills, and excellent user knowledge of common Windows Office applications.

Requirements

• You hold or are pursuing a relevant university degree, with graduate education a plus
• You have experience working in an office environment
• Strong organizational skills combined with very good attention to detail
• Service orientation and enjoyment of supporting other people
• High level of Spanish and English language skills in speaking and writing
• Excellent user knowledge of common Windows Office applications, especially Excel, PowerPoint, and Outlook

Responsibilities

• Within this role, you will be responsible for the team’s administrative activities and office management
• Proactive support of our growing and active leadership team concerning all organizational and administrative tasks
• Responsibility as central contact person for employees in the Madrid office and field teams
• Planning and organization of appointments, meetings, conferences, travel, events (internal and external), meals, both in the office and in the field
• Day-to-day support with Purchase Orders, invoices, paying vendors, etc
• Setting up, maintaining, and optimizing of office workflows and processes
• Collaborating closely with the HR, Finance, and IT departments
• Tracking CRM data, sales data, etc. and creating dashboards and reports

Benefits

• Joining a fast-paced environment and collaborating with cross-functional, global teams
• Learning about the biotechnology/pharmaceutical industry and contributing to making a difference in patients’ lives