Team Administrator

Summary

Join BELAY, a thriving Atlanta-based company, as a Team Administrator and provide comprehensive administrative and operational support to the Virtual Assistant Services team. You will ensure seamless coordination across projects, communications, events, and scheduling, working closely with leadership on both department-wide initiatives and daily needs. This role requires strong organizational and communication skills, proficiency in Salesforce, and experience in administrative support. The position offers a full-time, work-from-home opportunity with a competitive salary and a vibrant company culture. You will be responsible for various tasks, including planning team events, managing gifting programs, supporting onboarding, and providing general administrative assistance. The ideal candidate will be tech-savvy, detail-oriented, and a positive team player.

Requirements

• Bachelor’s degree or equivalent experience
• 3+ years of administrative support experience; Salesforce experience preferred
• Tech-savvy, proactive, and highly organized with strong problem-solving skills
• Excellent written and verbal communication skills
• Professional, detail-oriented, and confident in making decisions independently
• Positive, collaborative team player with a strong work ethic
• Comfortable working remotely with a high degree of autonomy
• Available during regular business hours, Monday through Friday

Responsibilities

• Represent BELAY in a positive and professional manner
• Model BELAY’s core values, mission, and vision while maintaining confidentiality, demonstrating integrity, and fostering a positive, collaborative team environment
• Assist with process improvement efforts by identifying and recommending operational and communication efficiencies
• Use Salesforce as the primary system of record for client and team activity tracking
• Assist with data input for Client Relations dashboard and scoreboards
• File weekly expense reports and track reimbursement status for Client Relations leadership
• Plan, coordinate, and execute team events and meetings, including logistics, communication, and materials preparation
• Coordinate and manage the Frugal Wow client gifting program, including tracking details, executing timely deliveries, and submitting related expenses
• Manage corporate gifting for team members within the Client Relations department
• Support onboarding logistics for new hires, including coordination of tools, resources, and introductions
• Provide general administrative support to Client Relations Managers and Client Relations Operations team members, including scheduling, documentation, and task tracking
• Prepare and distribute meeting agendas; document meeting minutes and follow up on action items
• Assist with presentation creation and formatting as needed
• Manage the Director’s calendar, prioritizing appointments with consideration for strategic business needs and availability
• Coordinate all meeting logistics, including time zones, locations, contact details, agendas, and follow-up
• Ensure the Director has appropriate preparation time for and between meetings and events
• Monitor and manage the Director’s email inbox; draft and send internal and external communications while maintaining confidentiality
• Create and format presentation materials, including assistance with board meeting slide decks

Benefits

• Work at Home Opportunity
• Full-time exempt, W-2 role
• $50,000 - $52,000