Travel & Expense Coordinator

Summary

Join Stitch Fix as a Travel & Expense Coordinator and play a key role in the Accounts Payable team, managing daily T&E operations, ensuring timely processing, audit compliance, and policy alignment. You will oversee day-to-day T&E and Non-Inventory AP processes, monitor virtual payables and corporate card programs, and perform monthly close responsibilities. Investigate and resolve invoice discrepancies, collaborate with cross-functional partners, and support internal and external audits. Create and maintain process documentation, contribute to initiatives like T&E policy rollout, and support continuous improvement efforts. This role requires 3–5 years of experience in Accounts Payable and T&E operations, including reimbursement processes, corporate card administration, and audit support.

Requirements

• You bring 3–5 years of hands-on experience in Accounts Payable and T&E operations, including ownership of reimbursement processes, corporate card administration, and audit support
• You manage invoice and expense processing workflows with precision, ensuring policy compliance, accurate GL coding, and timely issue resolution across U.S. and international entities
• You demonstrate system fluency in ERP tools such as Oracle Cloud and expense management platforms, using reports and configuration logic to support execution, visibility, and compliance
• You operate with a strong understanding of internal controls, accounting procedures, and SOX/audit requirements, contributing to accurate period close and audit readiness
• You take initiative to streamline repetitive processes, identify discrepancies, and implement sustainable solutions that reduce rework and enhance accountability
• You communicate clearly and constructively with stakeholders, providing timely follow-ups, documentation, and education to resolve escalations and maintain alignment
• You collaborate across teams with a service-first mindset, adapting to shifting priorities and supporting initiatives that drive efficiency and clarity in end-to-end processes
• You build and maintain process documentation to ensure consistent execution, reduce risk, and support onboarding or cross-training within the team
• You are self-directed, organized, and solutions-oriented—able to own key deliverables while proactively seeking guidance for more complex challenges
• Above all, you’re bright, kind, and motivated by challenge—and you take pride in delivering operational excellence that supports a high-performing Finance organization

Responsibilities

• Oversee day-to-day T&E and Non-Inventory AP processes, including invoice and expense report auditing, GL coding accuracy, and timely resolution of exceptions
• Monitor Virtual Payables, Corporate Card and P-Card program performance, including flagged transactions, delinquency reports, terminated user handling, and remittance files
• Perform monthly close responsibilities such as T&E-related journal entries, account reconciliations, and preparation of audit-ready documentation
• Investigate and resolve invoice discrepancies, rejected payments, and duplicate submissions—ensuring vendor and employee reimbursements are processed accurately and on time
• Collaborate with cross-functional partners in Finance, Procurement, and Systems on policy changes, system enhancements, and training initiatives
• Support internal and external audits by responding to inquiries and compiling required supporting documentation
• Create and maintain clear process documentation and SOPs for areas of ownership, enabling consistent execution and onboarding efficiency
• Contribute to initiatives such as the T&E Policy rollout and Non-Inventory PO program through testing, feedback, and implementation support
• Support continuous improvement by identifying inefficiencies and partnering to implement updates that reduce manual work and improve compliance
• Demonstrate strong ownership and operational discipline, consistently delivering results with minimal oversight

Benefits

• This role will receive a competitive salary and benefits
• The salary for US-based employees will be aligned with the range below, which includes our three geographic areas
• A variety of factors are considered when determining someone’s compensation–including a candidate’s professional background, experience, location, and performance
• This position is eligible for an annual cash award depending on employee and company performance
• In addition, the position is eligible for medical, dental, vision, and other benefits