Executive Assistant & Ops Coordinator

Summary

Join The Oken Team of Global Travel Collection as an Executive Assistant and Ops Coordinator! This full-time, remote role supports the CEO and ensures smooth operations for this growing Austin-based travel agency specializing in luxury travel for clients aged 75+. You will manage inboxes, assist with daily tasks, oversee trip systems, maintain accurate itineraries, handle concierge services, and improve operational efficiency. The ideal candidate is detail-oriented, proactive, and thrives in a dynamic environment. This is a long-term position with opportunities for growth and development.

Requirements

• 2 years experience as a virtual EA or project coordinator
• Experience working in a start up environment, ideally for an International/ US based Business
• Proficiency in MS Office programs and Google Drive
• Strong spoken and written English communication skills
• Excellent organizational skills with a focus on detail
• Ability to manage people and prioritize duties effectively
• Tech-savvy and a self-learner

Responsibilities

• Managing inboxes for the CEO and company-wide inquiries
• Support the CEO in executing and completing tasks on her daily to-do list
• Manage our office operations and trip systems (Planlt Easy)
• Assisting in ensuring all trip details and dates on itineraries for clients are accurate and up to date
• Oversee concierge services and client requests
• Monitor and improve existing systems, addressing inefficiencies as they arise
• Manage and support the team to ensure smooth operations

Preferred Qualifications

• Experience in the travel industry
• Familiarity with Sabre, Planit Easy or similar travel management systems
• Willingness to undertake additional training to grow in the role

Benefits

• $2,000 per month*
• Full-time : Fully remote role
• Paid Time Off : 20 days, including public holidays
• Long-term position with annual salary and benefits reviews based on performance
• Opportunities for growth and career development