Virtual Assistant - Corporate Support

Summary

Join Pavago as a Virtual Assistant for our U.S.-based client, supporting the leadership team with administrative tasks, paralegal or insurance claims management, and document management. The ideal candidate has strong organizational skills, excellent communication abilities, and experience in paralegal work or insurance claims management.

Requirements

• Strong Organizational Skills
• Excellent Communication Abilities
• Proficiency with Office Tools (Microsoft Office Suite, Google Workspace)
• Experience in Paralegal or Insurance Claims Management
• Ability to Multitask in a Fast-Paced Environment
• Problem-Solving Mindset
• Collaborative Team Player

Responsibilities

• Provide high-level administrative assistance to the executive team
• Manage calendars, schedule meetings, and prepare materials for presentations and reports
• Handle legal and insurance-related administrative tasks with accuracy
• Assist in the preparation, filing, and coordination of legal documents and claims
• Serve as the main point of contact for internal and external communications
• Coordinate communication between departments, clients, and vendors to ensure smooth operations
• Maintain and organize company files, both digital and physical
• Assist in the creation and proofreading of official documents
• Support project management efforts by tracking deadlines and helping organize tasks
• Assist in planning and organizing company meetings, events, and conferences
• Oversee office supplies inventory and ensure all necessary materials are available