Virtual Executive Assistant

Summary

Join Team Delegate, LLC, a leading provider of virtual executive assistant services, as a remote virtual executive assistant. We offer a flexible work schedule and a growth-oriented work culture. You will manage calendars, coordinate travel, oversee social media, create presentations, handle invoicing, and provide excellent client care. This 1099 contractor position requires at least three years of experience as an administrative or executive assistant and proficiency with cloud-based tools. A fully equipped home office and availability during regular business hours are also necessary. We are not currently hiring applicants residing in MT, PA, NY, NJ, or CA.

Requirements

• Minimum of three (3) years of experience as an administrative or executive assistant
• Fully equipped home office, including: A computer with the full version of MS Office 365: High-speed internet access
• A smartphone with email capability
• A computer with a functioning webcam for virtual meetings
• Strong proficiency with cloud-based tools (e.g., Google Workspace, project management software)
• Excellent time management and organizational skills
• Ability to maintain a high level of professionalism and confidentiality
• Establish and manage priorities effectively
• Analyze complex information and draw meaningful insights
• Develop strategic solutions to address challenges
• Work in a methodical and sequential manner
• Design and systematize processes for efficiency
• Visualize and diagram workflows, steps, and procedures
• Create order and structure from disorganized situations
• Organize both information and physical/material resources effectively
• Implement structured systems to improve workflow and efficiency

Responsibilities

• Manage calendars and scheduling efficiently
• Coordinate travel arrangements, including accommodations and itineraries
• Oversee social media management and engagement
• Create professional PowerPoint presentations
• Handle invoicing and manage payment processing
• Prepare and submit expense reports
• Provide excellent client care and support
• Assist with light event planning and coordination
• Manage and organize email correspondence
• Help create and maintain procedural documents
• Manage newsletters for distribution

Preferred Qualifications

• Ability to work independently in a virtual environment, managing tasks and meeting deadlines
• A proactive work ethic with a strong sense of responsibility
• Exceptional attention to detail
• Pride in producing high-quality work
• Strong written communication skills
• Ability to follow both written and verbal instructions accurately
• Excellent customer service skills
• Ability to handle multiple tasks and prioritize effectively
• Strong organizational skills for managing multiple clients
• Commitment to maintaining confidentiality

Benefits

Remote work, flexible hours