Executive Assistant and Administrative Manager

Summary

Join Global Fishing Watch as their Executive Assistant and Administrative Manager! This remote role supports senior staff, manages board administration, and facilitates internal communications. You will be a key contact for executives, employees, and partners, managing calendars, travel, and board meetings. Administrative duties include managing subscriptions, IT assets, and the company's carbon footprint. You'll also craft internal newsletters and organize team-building events. The ideal candidate possesses strong organizational and communication skills, significant administrative experience, and proficiency in Google Workspace. This is a full-time, permanent position with flexible working hours, offering competitive compensation and benefits.

Requirements

• A Bachelor’s degree or equivalent professional experience
• Significant and relevant administrative experience in a remote capacity
• Excellent computer skills, including a high degree of proficiency in Google Office suite
• Highly organized, analytical, detail oriented and self-motivated
• Ability to work quickly and efficiently to a very high standard of detail
• Ability to take ownership of projects and communicate project updates to stakeholders in a transparent and proactive manner
• Ability to manage multiple priorities under tight deadlines while performing in a fast-paced, collaborative environment
• An understanding of the complexities and internal communications surrounding collaboration in a global matrix and remote organization

Responsibilities

• Act as a point of contact among executives, employees, clients and external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and setting up meetings
• Make travel and accommodation arrangements
• Organize board and committee meetings
• Support presentation prep
• Prepare minutes for approval
• Send swag to new hires
• Manage application subscriptions, including virtual phone
• IT assets management and renewals
• Carbon footprint management
• Draft compelling content for our internal monthly newsletter
• Drive the agenda for the monthly townhall
• Work with the different departments to ensure relevant information is disseminated effectively and appropriately
• Virtual team-building events
• Other projects as required

Preferred Qualifications

• Experience working in a multinational, non-profit environment
• Professional fluency in Spanish

Benefits

• Pension/retirement
• Health and other benefits commensurate with similar level GFW employees in the country of employment
• A compensation range for this position is USD $80,000-90,000 per year for US-based, EUR 40,000-50,000 for EU based, and GBP 50,000-60,000 for UK based employees
• Global Fishing Watch supports flexible working, so the pattern of hours may vary according to operational and personal needs