Accounting Clerk

Summary

Join HeadQuarters, a global start-up supporting US cannabis companies, as an Accounting Clerk specializing in Accounts Payable. This fully remote position offers competitive salary and performance-based incentives, along with career growth opportunities. Working hours are 9 am - 5 pm PST (6 pm - 2 am Serbian time). Key responsibilities include processing invoices, managing vendor accounts, handling employee expenses, and assisting with month-end close. Additional responsibilities involve applying customer payments, generating AR reports, and supporting collections. The ideal candidate possesses an Associate's or Bachelor's degree in a related field and 3+ years of relevant experience.

Requirements

• 3+ years of experience in an AP/AR or general accounting role
• Proficient in Microsoft Excel and accounting software (e.g., QuickBooks, NetSuite, SAP)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Excellent communication and problem-solving skills

Responsibilities

• Review, code, and process invoices accurately and in a timely manner
• Match invoices to purchase orders (PO) and resolve discrepancies
• Perform vendor account reconciliations to ensure accurate balances
• Prepare and schedule regular payment runs (ACH, checks, wires)
• Review and record employee expenses in accordance with company policy
• Monitor and control utility bills, ensuring timely booking and payment
• Assist in month-end close by preparing AP-related accruals
• Track and allocate prepaid expenses and deposits appropriately
• Apply customer payments to open invoices, ensuring accuracy
• Generate and maintain the AR Aging Report as per management specifications
• Support collections efforts by providing aging and payment information
• Assist with customer account reconciliations and resolve discrepancies

Preferred Qualifications

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Benefits

• Competitive salary and performance-based incentives
• Fully remote work environment
• Career growth opportunities in a rapidly expanding company
• A collaborative and supportive team culture