Accounts Payable and Purchasing Specialist

Summary

Join Whalar Group, a leading creator company, as their Accounts Payable and Purchasing Specialist! This remote role offers a unique opportunity to contribute to a fast-growing organization. You will manage accounts payable, process purchase orders, reconcile statements, and provide administrative support. The ideal candidate possesses 3+ years of experience in accounts payable/purchasing, strong attention to detail, and excellent communication skills. This position offers a competitive salary and a comprehensive benefits package, including medical, dental, vision, PTO, 401k matching, and more. Team building opportunities in Venice, CA or Brooklyn, NY, are also available.

Requirements

• 3+ years of experience in accounts payable / purchasing
• Strong attention to detail and ability to multitask
• Ability to work independently, accurately, and efficiently, with little supervision
• Excellent written, verbal, and listening skills
• Ability to meet deadlines and be a team player
• Strong Microsoft Excel skills including Pivot Tables and V-Lookup formulas
• Proficient in Microsoft Word
• Working knowledge in NetSuite and/or Concur
• Above average customer service skills and the ability to remain calm in stressful situations
• Able to work in a fast-paced environment

Responsibilities

• Manage accounts payable key activities including opening new vendor accounts, vendor maintenance, invoice processing, verifying accuracy, three-way matching, and obtaining approvals
• Maintain the accounts payable inbox including preparing vendor statement reconciliations and resolving discrepancies and/or inquiries in a timely manner
• Process credit card transactions and reconcile statements
• Assist operations by placing purchase orders as needed, verifying orders from vendors, reviewing, tracking and ensuring orders are distributed accordingly
• Maintain and produce reports from purchase order and accounts payable systems
• Assist operations with maintaining inventory and associated reporting
• Run month-end AP related tasks to assist in monthly closing
• Report and analyze any variances in financial information and perform ad-hoc analysis
• Understand and help with the annual 1099s process
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Provide clerical and administrative support to the accounting team as necessary
• Run month-end AP related tasks to assist in monthly closing
• Other duties as assigned by the Line Manager

Benefits

• Medical, dental, and vision
• 12 days of PTO + 5 sick days
• 401k: up to 4% matching
• Monthly phone/internet reimbursement
• Company-paid life and disability insurance
• Voluntary hospital and critical illness insurance
• Employee Assistance Programs
• Commuter Benefits
• Professional Development Stipend