Accounts Payable

Summary

Join our fast-growing international staffing agency as a detail-oriented Accounts Payable / Junior Accounting Associate! This full-time, remote position focuses on accounts payable and general accounting support, ensuring smooth and compliant financial operations. You will process payments, maintain accurate financial records across multiple platforms (QuickBooks, Deel, Upwork), and collaborate with the Finance Manager. The role demands accuracy, attention to detail, and strong communication skills within a fast-paced environment. Responsibilities include processing invoices, preparing payment runs, reconciling transactions, maintaining vendor records, and supporting monthly financial close. Success requires experience with accounts payable and relevant software.

Requirements

• 1–2 years of experience in accounting, accounts payable, or finance operations
• Hands-on experience with QuickBooks Online, Deel, and Upwork platforms
• Proficiency in Google Sheets or Excel for basic reconciliation and tracking
• Familiarity with U.S. GAAP principles (basic level is sufficient)
• Detail-oriented with a high level of accuracy and integrity in handling financial data
• Proactive, reliable, and responsive in a fast-paced remote work environment
• Strong communication and follow-up skills

Responsibilities

• Process and track vendor and contractor invoices using QuickBooks, Bill.com , Deel, and Upwork
• Prepare bi-weekly and monthly payment runs, ensuring approvals, accuracy, and timeliness
• Reconcile transactions and support monthly financial close with ledger entries and basic reports
• Maintain vendor records, and tax documentation, and ensure compliance with payment terms
• Assist in managing expense reports and reimbursements, validating receipts and cost codes
• Flag inconsistencies, duplicate charges, or delayed payments and follow up as needed
• Keep all payment-related SOPs and trackers organized and up to date
• Support external audit or tax prep processes by organizing clean and complete financial documentation

Preferred Qualifications

• Experience with international contractor payments and multi-currency transactions
• Exposure to finance automation tools or Zapier-style integrations