Accounts Payable Processor

Summary

Join Stitch Fix as an Accounts Payable Processor and contribute to the seamless operation of our high-volume inventory AP processes. You will handle vendor invoices, journal entries, and reconciliations, ensuring accuracy and efficiency. This role requires strong communication skills and collaboration with internal and external stakeholders. You will utilize advanced Excel skills and work with our ERP system (Oracle preferred) to analyze data and identify process improvements. The ideal candidate possesses 3+ years of AP experience in a retail environment and expertise in three-way match processes. This position offers a competitive salary and benefits package.

Requirements

• 3+ years of Accounts Payable experience in a retail environment, with large company experience a PLUS
• Technical proficiency in Excel (e.g., VLOOKUP, XLOOKUP, pivot tables) and are confident in analyzing data to support decision-making
• Hands-on experience with ERP systems, preferably Oracle, and are systems-savvy with a desire to grow in AP or accounting
• Strong high-volume, three-way match experience and a demonstrated ability to maintain excellent supplier relationships through clear, timely and effective communication
• Expertise in retail operations, including Return to Vendor (RTV) processes and managing carrier shrink, will drive efficiency and accuracy in AP operations
• Thrive in cross-functional environments and enjoy working with stakeholders across departments to align on solutions
• Inquisitive, analytical, detail-oriented, and a strong communicator
• Proactively identify areas for process improvement, bringing efficiency and innovation to the accounts payable function
• A self-starter and team player with the ability to adapt in a fast-paced startup environment
• Understand AP's impact on accounting and SOX compliance requirements
• Experience managing and reconciling inventory-related accounts and working directly with IT or systems teams to troubleshoot and enhance processes
• Thrive on problem-solving, are flexible in approach, and maintain a strong work ethic

Responsibilities

• Assist with month-end close by performing journal entries, handle inventory-specific accounts payable processes, ensuring seamless integration with inventory systems and proper reconciliation
• Process high-volume exceptioned non-inventory and inventory invoices using an automated three-way match process, ensuring proper GL coding and approval
• Utilize advanced Excel functions (e.g., VLOOKUP, XLOOKUP, pivot tables) to analyze, reconcile, and streamline AP data
• Identify, analyze, and communicate discrepancies between invoiced style variants and PO line items
• Process Return to Vendor and Vendor Chargeback debit memos
• Develop a deep understanding of the Stitch Fix proprietary systems and their integration with our ERP system (Oracle preferred) and OCR/IDR technologies
• Troubleshoot system holds related to three-way match processes and assess their impact on goods-received-not-invoiced accounts
• Communicate with Business Partners and vendors to resolve discrepancies and reconcile vendor statements promptly
• Manage vendor tickets and respond to inquiries within a 24-48 hour SLA
• Navigate manual workarounds and complexities related to deliveries diverted or transferred to different warehouses
• Partner with IT Systems Architects and the Engineering Team to resolve issues and enhance processes
• Participate in UATs (User Acceptance Testing) for system enhancements and ad hoc projects
• Collaborate with AP leadership to resolve transactions, monitor aged invoices, and support day-to-day activities
• Identify opportunities for process improvements and draft simple desktop procedures

Preferred Qualifications

• Large company experience
• Oracle ERP system experience

Benefits

• Competitive salary
• Medical, dental, vision, and other benefits