Accounts Receivable Associate

Summary

Join HeadQuarters, a global start-up partnering with US cannabis companies, as an Accounts Receivable Associate. Manage and monitor receivables, prepare and process invoices, and ensure timely payments. The ideal candidate is detail-oriented and organized with a strong accounting background. This fully remote position offers online yoga and English classes, internal learning and development support, salary increase opportunities, and professional growth within the cannabis industry. You will work with leading companies and utilize top accounting software. The working hours are 9 am - 5 pm PST (6 pm - 2 am CET).

Requirements

• Experience in logistics/customer facing roles
• Experience with Google Spreadsheets/Excel and accounting software
• Excellent Communication Skills: Strong verbal and written communication skills are essential for effective interaction with retailers and brands
• Attention to Detail: Meticulousness is required to accurately document information, analyze data, and address invoice discrepancies promptly
• Problem-Solving Aptitude: The ability to think critically and find creative solutions is vital, particularly when resolving payment issues and managing delivery changes
• Collaboration: Working well within a team environment is essential, as you collaborate with various departments to resolve issues and make decisions that benefit all stakeholders
• Organization and Multitasking: Effective time management and the ability to handle multiple tasks simultaneously are crucial for maintaining productivity in a fast-paced environment

Responsibilities

• Retailer Communication - maintain regular communication with retailers and nurture positive partnerships - providing invoice summaries, sharing account balances, and coordinating payment pickups timely
• Invoice Discrepancy Resolution - in cases where invoices are incorrectly paid to brands instead of the distributor, you serve as the main point of contact to resolve discrepancies
• Multichannel Communication - ensure clear and efficient communication using both emails and phone calls - to accommodate the preferences of retailers and brands
• Collaboration and Issue Resolution - actively participate in problem-solving and decision-making discussions to contribute to resolving time-sensitive issues
• Documentation and Tracking - diligently record communication details with retailers and brands efficient tracking of interactions and overall progress

Preferred Qualifications

Experience with QuickBooks

Benefits

• Fully remote position
• Online yoga and English classes
• Internal Learning and Development Advisor / Consultant to support your growth
• Salary increase opportunities based on performance
• Opportunities for professional growth; working with the largest companies in the expanding cannabis industry ($10M+ monthly revenues)
• Learn on the best accounting stack - Oracle, Sage, Xero, QBO Advanced & Python dev support