Accounts Receivable Specialist

Summary

Join Altarum, a nonprofit organization dedicated to improving healthcare for at-risk populations, as an Accounts Receivable Specialist. You will be responsible for preparing complex invoices and account reconciliations for diverse clients. This role requires a Bachelor's degree or equivalent experience, 3-5 years of billing experience, and proficiency in Deltek Costpoint or similar systems. You will manage accounts receivable, ensure timely monthly close, and collaborate with project managers. The position offers a competitive salary, comprehensive benefits including medical, dental, vision, paid time off, 401k, life insurance, and a flexible work environment. Location is hybrid for those near specified offices, otherwise remote within the continental US.

Requirements

• Bachelor's degree or the equivalent combination of education, professional training, or work experience
• Must have at least 3-5 years of related experience in billing
• Experience with Deltek Costpoint or comparable accounting and reporting systems
• Experience working with all government contract types (Cost Plus, T&M, FFP, etc.)
• Advanced Microsoft Excel skills
• Knowledge of billing and revenue cycles
• Proven planning and organizational skills
• Superior analytical skills and strong attention to detail
• Excellent verbal and written communication skills
• Ability to work independently, setting priorities and managing multiple tasks while maintaining an elevated level of efficiency and accuracy
• Flexible with the ability to quickly adjust to changing priorities
• At this time, we will only accept candidates who are presently eligible to work in the United States and will not require sponsorship
• Our organization requires that all work, for the duration of your employment, must be completed in the continental U.S. unless required by contract
• If you are local to our offices in Arlington , Silver Spring, Novi, or Portland this role will be hybrid (in office on Wednesdays - collaboration days)
• Must be able to work during eastern time unless approved by your manager
• Employees working remotely must have a dedicated, ergonomically appropriate workspace free from distractions with a mobile device that allows for productive and efficient conduct of business

Responsibilities

• Review, analyze, and research unbilled accounts receivable on a monthly and year end basis against standard Costpoint Financial reports
• Review, certify and post all accounts receivable activity each month
• Monitor and coordinate the monthly close ensuring all deadlines are being met
• Clear up any pending/outstanding issues on the Aged Receivables
• Prepare cash receipt offsets for any refund requests, penny differences, or invoice reversals/credits
• Set up the billing information screens on all new projects/option years
• Set up billing formulas, formats, billing levels, burden ceilings on sub-pools for all new projects/option years into the Costpoint system
• Create new customer in Costpoint in order to prepare billings
• Review contracts and modifications to understand contractual billing requirements
• Work with Director/Project Managers to prepare yearly or final financial reports for grants
• Assist with audits by pulling, providing, and explaining any samples that are selected by external auditors
• Provide Backup Assistance with Accounts Payable tasks, as needed
• Performs other duties as assigned

Benefits

• Competitive Medical, Dental and Optical plans
• Generous Paid Time Off, 8 Company observed holidays plus 3 floating holidays
• Tuition Assistance
• 401K Plan (3% employer contribution plus opportunity for gainsharing)
• Life, AD&D & Disability coverage
• A flexible work environment and more!