Administrative Assistant

Summary

Join our team as an Administrative Assistant and support day-to-day operations across HR, Finance, and General Admin. This remote role, working 20–30 hours per week in the EST timezone, is perfect for someone who thrives in a fast-paced startup environment and is comfortable with asynchronous workflows. You will work closely with our internal operations team, ensuring smooth onboarding, payroll support, recruitment coordination, and expense management. This position requires experience in administrative, HR, People Ops, or finance-related roles, preferably in a startup or tech environment. Familiarity with various tools and platforms is preferred, but not required. The role offers the potential to transition to 40 hours per week.

Requirements

• 1–3 years of experience in administrative, HR, People Ops, or finance-related roles (preferably in a startup or tech environment)
• Familiarity with tools such as Stripe, Google Suite, Lever (or similar ATS), and banking systems
• Prior hands-on experience with tools like Justworks, Deel, Ramp, HubSpot, or comparable alternatives
• Strong attention to detail with a proactive, solution-oriented mindset
• Excellent time management and communication skills, especially in a remote and async work setting (Slack, Zoom, etc.)
• Experience with payroll, contractor management, onboarding, and expense tracking systems such as Gusto, Remote, Brex, or similar

Responsibilities

• Coordinate employee and contractor onboarding through platforms like Justworks and Deel
• Manage global onboarding calendars and scheduling across multiple time zones
• Process bills, reimbursements, and recurring expenses via Ramp or similar tools
• Assist with vendor payments, compliance documentation, and monitoring of a digital mailbox
• Support recruitment operations: screen resumes, manage candidate pipelines, schedule interviews
• Provide general administrative support across HR, Operations, and Finance functions

Preferred Qualifications

• Experience in vendor management, compliance processes, or recruiting coordination
• A background in supporting lean, cross-functional, and international teams
• Familiarity with remote-first or distributed team environments