SAGANA is hiring a
Administrative Assistant

Summary

Join Sagana, a global impact investment advisory firm, as an Administrative Assistant in a fully-remote position. The role involves supporting office activities across different time zones and requires strong organizational and communication skills. Responsibilities include office administration, communication and coordination, project and task management, operational support, and data management.

Requirements

• Previous experience in an administrative role, preferably in a remote or globally distributed environment
• Experience in the finance or investment sector is a plus
• Excellent organizational and time management skills with a keen attention to detail
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and familiarity with digital collaboration tools (e.g., Zoom)
• Ability to work independently and collaboratively in a remote setting

Responsibilities

• Provide general administrative support to the team, including scheduling meetings, managing calendars, and organizing documents
• Assist in the preparation and editing of correspondence, reports, and presentations
• Maintain electronic filing systems, ensuring accuracy and confidentiality of information
• Act as a point of contact for internal and external communications, ensuring timely and professional responses
• Coordinate and facilitate virtual meetings and events, including setting up video conferences and managing logistics
• Liaise with team members across different time zones to ensure seamless communication and coordination
• Assist in the planning and execution of special projects and initiatives, tracking progress and ensuring deadlines are met
• Support the team in managing multiple tasks and priorities, providing timely updates and follow-ups
• Handle administrative tasks such as expense reporting, invoice processing, and travel arrangements
• Order and manage office supplies and equipment for remote team members as needed
• Assist with onboarding new employees, including setting up accounts and providing necessary information
• Maintain and update databases and contact lists, ensuring accuracy and completeness
• Conduct basic research and compile data to support team projects and initiatives

Preferred Qualifications

• Proactive and adaptable, with the ability to manage multiple tasks and priorities effectively
• High level of professionalism and discretion, especially when handling sensitive information
• Comfortable working across different time zones and with diverse teams