Administrative Business Partner

Summary

Join GuidePoint Security as an Administrative Business Partner and provide essential support to enhance leadership efficiency, freeing up time for strategic decision-making. You will implement best practices, develop tracking systems, and serve as a liaison between managing partners and stakeholders. Responsibilities include supporting strategic planning, managing day-to-day operations, facilitating communication, and organizing meetings and events. You will also manage client relationships, vendor interactions, and office operations. This role requires strong attention to detail, excellent communication skills, and the ability to work well within a team. A flexible work schedule is required, and up to 10% travel may be involved.

Requirements

• Must have outstanding attention to detail and commitment to follow-through
• Ability to work well within a team
• An unwavering positive attitude, strong drive for results, and the ability to deal with ambiguity
• Strong written and verbal communication skills. Ability to communicate clearly and concisely via email, phone, and written documents
• Ability to work flexible work schedule required

Responsibilities

• Implement best practices to improve time efficiencies and build a foundation of trust by ensuring tasks are completed promptly and accurately
• Develop and maintain effective tracking systems for follow-ups and to-do lists
• Serve as a liaison to foster strong relationships among managing partners, the senior leadership team, and other key internal and external stakeholders
• Support leaders through strategic planning, project management, and change management while managing day-to-day operations, resource allocation, and fiscal responsibility
• Facilitate clear and effective communication across the organization to ensure alignment and collaboration
• Organize weekly recurring meetings, creating agendas, tracking YTD progress, reviewing key metrics, and managing follow-ups
• Manage travel and calendar arrangements to ensure smooth execution of events and meetings
• Ensure all meeting and conference call details, agendas, and materials are prepared accurately and recorded correctly
• Take ownership of QBR planning for NY & New England regions, managing travel, booking hotels/venues, and organizing any other logistical arrangements
• Help organize engaging company and team experiences to foster collaboration, strengthen team culture, and build meaningful connections. Examples include GPSec, conferences, partner meetings, dinners, and more
• Help manage accounts, setting up appropriate cadence of meetings with clients
• Attend and run client meetings in the absence of AE ensuring key topics like renewals, project updates, and new initiatives are discussed
• Provide structured and timely touch reports for vendors and clients to track engagement and ensure consistent follow-up
• Establish a structured system to track client interactions and touches and report to AE to maintain meaningful connections and identify growth opportunities
• Organize regular client lunches/dinners to build rapport and maintain a cadence of engagement
• Help build and maintain strong relationships between the Northeast team and vendors in the market to ensure timely communication and effective partnership
• Track vendor turnover and other vendor metrics as requested by Regional Partner
• Manage vendor engagements to track performance, address issues, and ensure delivery meets agreed-upon expectations
• Develop strategies for vendor collaboration that align with business objectives and enhance client outcomes
• Coordinate regular vendor meetings to review project statuses, updates, and potential opportunities for growth
• Act as the main point of contact for sourcing a "Boston Hub" workspace
• Host clients and vendors, facilitating productive whiteboarding sessions and brainstorming workshops
• Help manage office operations including supplies, facilities, and vendor relationships to ensure smooth daily functions
• Coordinate office maintenance, equipment needs, and space planning to create an efficient and organized workspace
• Establish procedures to streamline administrative processes and improve overall office efficiency

Preferred Qualifications

Bachelor’s degree in business or related field is preferred

Benefits

• Remote workforce primarily (U.S. based only, some travel may be required for certain positions, working on-site may be required for Federal positions)
• Group Medical Insurance options: Zero Deductible PPO Plan (GuidePoint pays 90% of the premium for employees and 70% for family plans (spouse/children/family) or High Deductible Health Plan with HSA (GuidePoint pays 100% of the employees premiums and 75% for family plans (spouse/children/family) and GPS will contribute in one lump sum: ($500 per EE annually / $1000 per family annually (includes spouse/children/family options)
• Group Dental Insurance: GuidePoint pays 100% of the premium for employees and 75% of family plans
• 12 corporate holidays and a Flexible Time Off (FTO) program
• Healthy mobile phone and home internet allowance
• Eligibility for retirement plan after 2 months at open enrollment
• Pet Benefit Option