Executive Business Partner

Summary

Join Imagine Pediatrics as an Executive Business Partner and provide comprehensive administrative and project support to executive leaders and their teams. You will manage complex schedules, facilitate communication, coordinate meetings and events, handle travel arrangements, and perform various administrative tasks. The role requires 2-5+ years of administrative support experience, proficiency in Microsoft Office Suite, and the ability to manage competing priorities while maintaining confidentiality. Imagine Pediatrics offers a competitive salary, annual bonus, comprehensive benefits package, and employee equity purchase program eligibility. The company is committed to reimagining pediatric healthcare and values diversity, equity, inclusion, and belonging.

Requirements

• 2-5+ years of administrative support experience; prior experience supporting senior executives preferred
• Demonstrated history of partnering with executive stakeholders to coordinate, facilitate, and resolve conflicting priorities
• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Ability to engage with critical information, maintaining confidentiality
• Ability to manage a high volume of competing tasks that require urgency to complete

Responsibilities

• Coordinate and manage complex schedules, including meetings, events, and travel arrangements. Prioritize appointments to ensure alignment with leadership’s top priorities
• Support, draft, proofread, and manage correspondence on behalf of executives. Facilitate communication between the executive leadership team (ELT) and internal/external stakeholders
• Plan and organize meetings, including preparation of agendas, materials, and follow-up actions. Coordinate logistics for executive events, conferences, and off-site meetings
• Arrange travel, including transportation, accommodations, and itineraries. Manage expenses and ensure adherence to expense policies
• Perform day-to-day administrative tasks such as filing, document management, and office organization. Provide support with technology and office systems to enhance operational efficiency
• Identify and prioritize tasks based on the urgency and importance of leadership’s top priorities. Proactively address and resolve issues to maintain focus on transformative outcomes
• Prepare executives for meetings, presentations, and public speaking engagements. Conduct research and provide briefing materials to ensure well-informed decision-making
• Track project milestones and deliverables, providing status updates and reminders. Assist in the coordination of cross-functional projects and initiatives
• Handle confidential information with discretion and integrity. Ensure secure management of sensitive documents and communications

Benefits

• Base salary range of $70,000 - $80,000 in addition to an annual bonus incentive
• Competitive company benefits package
• Eligibility to participate in an employee equity purchase program (as applicable)
• Competitive medical, dental, and vision insurance
• Healthcare and Dependent Care FSA; Company-funded HSA
• 401(k) with 4% match, vested 100% from day one
• Employer-paid short and long-term disability
• Life insurance at 1x annual salary
• 20 days PTO + 10 Company Holidays & 2 Floating Holidays
• Paid new parent leave
• Additional benefits to be detailed in offer