Billing and Invoicing Virtual Assistant

Summary

Join 20four7VA as a Billing and Invoicing VA to support a legal team with monthly invoicing and client billing processes. This part-time, flexible role requires increased availability at the beginning of each month. Responsibilities include editing invoices in Adobe Acrobat, applying client discounts in Bill4Time, maintaining invoicing records, emailing invoices, processing credit card payments, and following up on outstanding payments. The ideal candidate possesses previous billing or administrative experience, proficiency in Adobe Acrobat and Excel or Google Sheets, and experience with Bill4Time or similar platforms. Strong attention to detail, organizational skills, and the ability to work independently are essential. The position offers competitive rates, weekly payments, annual rate increases, paid time off, paid holidays, free training, and constant support.

Requirements

• Previous billing, administrative, or bookkeeping experience preferred
• Proficiency with Adobe Acrobat and Excel or Google Sheets
• Strong attention to detail and organizational skills
• Ability to work independently and manage recurring monthly tasks
• Adobe Acrobat
• Microsoft Excel
• Google Sheets
• Outlook / Gmail

Responsibilities

• Edit invoices in Adobe Acrobat according to attorney instructions
• Apply client discounts and update billing amounts in Bill4Time
• Maintain and update invoicing records in spreadsheets
• Email finalized invoices to clients
• Process credit card payments and update billing records accordingly
• Follow up with clients on outstanding payments

Preferred Qualifications

Experience with Bill4Time or similar billing platforms is a plus

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors