Billing Specialist

Summary

Join Pearl Talent as a fully remote Billing Specialist, working flexible hours overlapping EST, and contributing to a rapidly scaling financial consulting firm. You will manage all aspects of the billing cycle, ensuring timely and accurate invoicing and resolving discrepancies. This critical role demands meticulous attention to detail and strong communication skills. The company offers a generous compensation package including ample paid time off, health coverage, mentorship, professional development opportunities, and a flexible work schedule. We are seeking candidates with 3+ years of experience in billing, accounts receivable, or a similar finance role, strong knowledge of billing software, and familiarity with US financial regulations. This is an opportunity to work with high-growth startups and mid-sized enterprises, contributing to their financial success.

Requirements

• 3+ years of experience in billing, accounts receivable, or a similar finance role
• Strong knowledge of billing software (e.g., QuickBooks, Xero, or NetSuite) and SaaS billing platforms like Subscript
• Familiarity with Payroll system (Rippling)
• Familiarity with financial regulations and compliance standards in the US
• Exceptional attention to detail, organizational, and communication skills
• Experience in a high-growth startup or consulting environment
• Familiarity with subscription-based billing models
• Advanced proficiency in Excel or Google Sheets for financial reporting

Responsibilities

• Generate, review, and send invoices to clients on a regular billing cycle
• Set up billing schedules for new and recurring customers using Subscript and other billing software
• Address billing-related inquiries or discrepancies in collaboration with the finance and client success teams
• Monitor accounts receivable and follow up on outstanding payments to ensure timely collections
• Resolve payment issues and discrepancies efficiently, maintaining positive client relationships
• Prepare monthly billing and AR reports for senior leadership review
• Utilize tools such as Divvy, QuickBooks, and Mercury (transitioning to Bill.com ) for managing accounts and expenses
• Ensure compliance with local, state, and federal financial regulations
• Maintain detailed and audit-ready records of all billing and collection activities

Preferred Qualifications

• Oversee offer letters and manage employee onboarding and offboarding processes
• Update the cash flow forecast on a weekly basis
• Revise and maintain the financial model monthly or as needed
• Administer equity awards and grants through Carta

Benefits

• Remote Work: Fully remote—work from anywhere
• Work Schedule: 40 hours per week, Monday to Friday, 9:00 AM to 5:00 PM EST
• Generous PTO: Ample paid time off to rest and recharge
• Health Coverage: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance
• Attainable 3, 6, 9, 12 month, and beyond retention bonuses
• Community oriented opportunities like an annual retreat