Bookkeeping & Administrative Virtual Assistant

Summary

Join 20four7VA as a Bookkeeping & Administrative Virtual Assistant and provide essential support to a construction client. You will be responsible for managing the billing cycle, tracking project expenses, performing bookkeeping tasks, and utilizing QuickBooks Online and Desktop. Experience with AIA formats in Excel and a background in construction or architectural industries are preferred. This role offers competitive rates, weekly payments, annual rate increases, paid time off, paid holidays, free training, and a supportive community.

Requirements

• Proven experience with QuickBooks (Online and Desktop)
• Proficiency in Microsoft Excel (especially AIA format handling)
• Strong organizational and time management skills
• High attention to detail and accuracy
• Bookkeeping or accounting background preferred
• Experience in construction or architectural industries a plus
• Excellent communication skills

Responsibilities

• Maintain and manage the billing cycle with accuracy and timeliness
• Track project-related expenses and ensure proper documentation
• Perform baseline bookkeeping tasks, including data entry and reconciliation
• Work with AIA formats through Excel for invoicing and reporting
• Utilize QuickBooks Online and Desktop for financial management
• Organize and maintain company books for easy accessibility and audit-readiness
• Track and categorize all business expenses
• Assist in organizing architectural/engineering drawings and tabulations
• Provide general virtual assistance as needed, based on availability
• Support AR/AP processes if experienced (preferred, not required)
• Understanding of union based payroll a Plus
• Project management/ scheduling, costing
• Sending/receiving shop drawings and organizing to keep current
• Understanding of Bluebeam software a plus
• Writing safety plans

Preferred Qualifications

• AR/AP experience
• Familiarity with construction project billing and documentation

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you