Chapter Administrative Coordinator

Summary

Join the Sierra Club as a Chapter Administrative Coordinator and support the Florida Chapter's administrative and fundraising operations. This remote position within Florida requires strong communication and organizational skills, proficiency in digital tools, and a commitment to environmental justice. You will manage donations, bookkeeping, event coordination, member communication, and database updates. The ideal candidate possesses experience in nonprofit fundraising, event planning, and database management. The Sierra Club offers a competitive salary and benefits package, including medical, dental, vision, and a 401(k) plan.

Requirements

• Possess strong communication and interpersonal skills
• Have successfully planned and executed events, ideally related to volunteer events, staff meetings, and donor stewardship or fundraising
• Be highly organized and attentive to detail
• Be proficient in digital tools and bookkeeping software
• Be committed to continuously deepening and evolving your own understanding of systems of oppression through study, openness, and humility
• Easily recognize your own relationship to privilege and power, examining and shifting your behaviors as appropriate
• See mistakes as opportunities for growth; problems as catalysts for solutions, and inspire others along the journey
• Carry a constructive approach, can-do attitude, a sense of humor, and authentic kindness wherever you go

Responsibilities

• Process all incoming donations and ensure all donors are acknowledged in a timely manner
• Make bank deposits
• Prepare payments, process all incoming invoices to the Chapter and ensure vendors are paid in a timely manner
• Submit eligible expenses and related documentation to the Finance Department for reimbursement
• Maintain financial records in compliance with Sierra Club's record retention policy
• Work with the Chapter Treasurer, Assistant Treasurer, and Chapter Director to assist in developing, implementing, and monitoring the financial state of the Florida Chapter
• Update expenses, monitor revenue and donations, process reimbursements, and update the Executive Committee on the financial status of the chapter
• Work with the Chapter Director and Development Director to ensure that fundraising events run smoothly and involve prompt follow up, accounting, and organization necessary to maintain the integrity of the chapter’s financial and fundraising reputation
• Work with the Chapter Director and Chapter Chair to ensure that there is clear communication regarding scheduling of meetings, communication with members, and event promotion and confirmation
• Organize the Chapter calendar, invites, zoom meetings, virtual meetings, in-person meetings such as quarterly, in-person meetings, and other items that require scheduling and logistical support
• Review and route incoming mail, emails and voicemails
• Respond to inquiries concerning donations and membership
• Update member and donor information in Salesforce and other databases

Preferred Qualifications

• Have working knowledge of Florida’s donor landscape and networks
• Have experience working with Salesforce, Quickbooks, NetSuite or other databases
• Have an understanding of nonprofit fundraising and compliance, including the differences between 501c3, 501c4 and PAC funding
• Have experience with bookkeeping, budget development and management, financial reporting and systems related to expense tracking and reimbursements
• Have a passion for the environment, conservation and knowledge of environmental issues facing Florida

Benefits

• Medical, dental, and vision coverage
• Retirement savings 401(k) plan