Event Coordinator

Summary

Join Granicus as an Event Coordinator and manage all aspects of event planning and execution, from logistics and technical coordination to vendor management and stakeholder collaboration. You will plan and coordinate virtual and in-person events, ensuring seamless execution and high participant engagement. This role requires strong organizational and project management skills, proficiency with virtual event platforms, and excellent communication abilities. You will also be responsible for budget management, compliance, performance analysis, and troubleshooting. Granicus offers a remote-first work environment and a commitment to diversity and inclusion.

Requirements

• Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or a related field
• 2+ years of experience in event coordination or logistics management, with a focus on digital or virtual events
• Strong organizational and project management skills
• Proficiency with virtual event platforms (e.g., Zoom, Microsoft Teams, Cvent)
• Excellent communication and interpersonal skills
• Ability to work under pressure and manage multiple events simultaneously
• Technical proficiency with digital tools and software
• Attention to detail and problem-solving abilities

Responsibilities

• Plan and coordinate all event logistics, from venue selection to transportation and catering, as well as virtual event setup and management
• Set up and manage digital platforms and tools required for virtual events, ensuring all technical aspects run smoothly
• Work closely with event vendors to ensure high quality of performance that meet expectations
• Design and execute event plans and agendas, overseeing on-site setup and breakdown, as well as managing digital event components
• Collaborate with stakeholders to ensure the event meets its objectives and provide feedback and periodic reports
• Assist with the management of the event budget, ensuring all expenses are tracked and within the allocated budget
• Ensure compliance with insurance, legal, health, and safety obligations
• Ensure high levels of participant engagement by managing Q&A sessions, polls, and other interactive features during events
• Analyze event performance and participant feedback to identify areas for improvement and report on key metrics
• Provide technical support and troubleshoot any issues that arise before, during, and after events
• Keep inventory of event supplies and manage their distribution
• Perform post-event evaluations and report outcomes to identify areas for improvement
• Responsible for Granicus information security by appropriately preserving the Confidentiality, Integrity, and Availability (CIA) of Granicus information assets in accordance with the company's information security program
• Responsible for ensuring the data privacy of our employees and customers, their data, as well as taking all required privacy training in a timely manner, in accordance with company policies

Preferred Qualifications

• Creative thinking and problem-solving abilities
• Familiarity with data analysis and reporting tools

Benefits

• Remote-first company with a globally distributed workforce
• Employee Resource Groups to encourage diverse voices
• Coffee with Mark sessions – Our employees get to interact with our CEO on very important and sometimes difficult issues ranging from mental health to work-life balance and current affairs
• Microsoft Teams communities focused on wellness, art, furbabies, family, parenting, and more