Executive Assistant

Summary

Join HCL Software's fast-growing team as an Executive Assistant supporting GTM Executive leadership! You will manage schedules, communications, and travel arrangements, ensuring smooth operations. Responsibilities include prioritizing communications, preparing meeting documents, and handling expense reports. The ideal candidate possesses excellent communication skills, flexibility, and proficiency in Microsoft and Google suites. This remote position, based in the Seattle area, offers a competitive salary, bonus, benefits, and growth opportunities.

Requirements

• Bachelor’s Degree
• Excellent English language written and verbal expression
• Enthusiasm and positive attitude: passion for helping the leader succeed is required
• Flexibility in scheduling, with possibility of a weekend availability, due to different time zones and locations
• A problem-solving mindset
• Ability to multitask and prioritize tasks
• Excellent time management skills
• Ability to handle office-management duties
• Advanced online relationship building skills
• Ability to make travel arrangements and handle calendar events
• 5-6 years of relevant experience in supporting C-Suite leaders
• Proficiency in Google and Microsoft office suite (Outlook, Excel, Word, PPT)
• English language skills

Responsibilities

• Manage the schedules and communications for our GTM (Go-to Market) Executive leadership
• Prioritize emails and phone calls
• Gather documents to prepare for meetings
• Coordinate travel arrangements
• Calendar Management for Executive GTM leadership
• Complete all approvals on their behalf: team travel, team reimbursements, SR’s Visa requests, Transfer management, Leave etc
• Raise their travel, domestic and international, flights, hotels, cabs etc
• Create expense claims and reconcile all of their reimbursements from travel and non-travel
• Raise PR’s for marketing events, sponsorship etc
• Be an approachable and trusted partner for the team
• Organize and onboard help for their new joiners
• Handle ad hoc projects as required

Preferred Qualifications

None explicitly stated

Benefits

• Competitive base salary plus annual bonus
• Excellent learning opportunities and career advancement potential
• A diverse and professional company culture
• Full benefits package, including health and wellness insurance coverage on Day 1 of employment
• Competitive PTO
• Remote/home office