Remote Executive Assistant

Summary

Join ActivTrak as an Executive Assistant to provide executive support for the CEO and other executive leaders, utilizing your enthusiasm and energy to drive business growth.

Requirements

• Proven experience as an Executive Assistant or similar role, supporting C-level executives
• Expert at multitasking, problem-solving, and organization
• Strong written and verbal communication skills and the ability to maintain discretion when working with confidential information
• Ability and willingness to be available outside of core business hours and ad hoc needs
• Excellent time management and prioritization skills, with a history of effectively managing many competing priorities and triaging projects as appropriate
• A can-do attitude and strong problem-solving skills, along with a bias towards action and execution
• Ability to work effectively amidst ambiguity and flexibility to meet the varying daily needs of our dynamic, growing company
• Proficiency with Google Suite

Responsibilities

• Manage and coordinate the CEO’s calendar, ensuring appointments, meetings, and travel arrangements are organized efficiently
• Communicate with Board Directors, shareholders and external parties on behalf of the CEO
• Provide administrative assistance, such as writing and editing emails, and preparing communications on the executive’s behalf
• Support expense management for the CEO
• Support other senior leadership with calendar and expense management
• Act as a point of contact between executives, internal teams, clients, and external partners to ensure effective communication
• Plan, project manage and coordinate logistics for company events
• Handle sensitive information and situations with the highest level of discretion and professionalism
• Assist in special projects, tasks, and initiatives, as assigned

Preferred Qualifications

• Corporate event planning experience is strongly preferred
• Experience working in a startup environment is strongly preferred