Executive Assistant

Summary

Join AeroFarms, a company revolutionizing agriculture, as an Executive Assistant supporting the CEO and executive team. This remote, full-time role involves high-level administrative support, coordinating executive outreach, and managing sensitive information. You will manage calendars, arrange travel, prepare communications, and ensure smooth daily operations. The ideal candidate possesses strong communication, organizational, and time management skills, along with a proactive approach to problem-solving. This position offers the opportunity to contribute to a company focused on sustainable agriculture and making a global impact.

Requirements

• Bachelor’s Degree
• 7+ years of experience in a fast-paced personal support role within an office environment
• Ability to travel as needed to event or meetings (approximately 1 x/month). The ability to flex and work across multiple time zones as needed
• Strong written and verbal communication skills, with the ability to interact effectively across various levels of the organization
• Proven ability to multitask, prioritize, and manage time effectively in a dynamic environment
• Strong understanding of confidentiality and commitment to maintaining discretion
• Exceptional attention to detail, follow-through, and organizational capabilities
• A collaborative team player who thrives in a supportive environment and enjoys contributing to a cohesive team
• Expert level written and verbal communication skills, including the ability to ask clarifying questions and work with senior management, internal and external clients
• Superior customer service and interpersonal skills
• Proactive approaches to problem-solving and decision-making

Responsibilities

• Provide high-level confidential administrative support to CEO, CFO and the Senior Leadership team as required
• Manage and maintain CEO's calendar of appointments, schedules, and travel arrangements
• Arrange & coordinate meetings/events (Board retreats, management dinners)
• Screen CEO's emails, archive and professionally compose replies/correspondence on behalf of the CEO when required
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
• Prepare the CEO's monthly expense summary - personal and business-related expenses
• Consult with Leadership team on behalf of the CEO
• Prepare reports, presentations (investor, Boards, partners) and memos when required. Utilize Word, Excel, PowerPoint creating, agendas, reports, special projects, and other documents in support of objectives for the organization
• Arrange travel and accommodations for executives
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Manage the Executive's contacts
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the Executive’s guests by greeting them - on the phone or in person directing inquires
• Organize complex calendars and schedules, resolving any scheduling issues
• Manage all CEO's memberships & subscriptions and their renewals / payments
• Maintain both paper and extensive electronic filing system (Outlook and other)
• Maintain staff/employee files in CEO's office and assist with new Executive onboarding
• Perform additional duties as assigned by executives

Benefits

• Remote work
• Amazing growth potential