Executive Assistant

Summary

Join SOULCHI, a values-driven startup, as its Executive Assistant to the CEO. This remote, flexible full-time (30-40 hours) position offers a unique equity-based compensation model transitioning to salary after a 90-day probationary period. You will play a crucial role in managing the CEO's calendar, communications, and projects, supporting high-level strategic discussions and contributing to the company's growth. The ideal candidate possesses extensive experience as an executive assistant, strong organizational and communication skills, and a proactive approach. This role provides an opportunity to make a significant impact on a company committed to sustainable development goals.

Requirements

• Proven experience executive s as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role, particularly supporting C-suite executives
• Comfortable with technology, including Microsoft Office, Asana, calendar management tools, and communication tools such as Teams
• Strong background in managing calendars, scheduling, and organizing meetings and events
• Excellent verbal and written communication skills, with attention to detail
• Ability to multi-task, prioritize, and operate in a fast-paced, high-demand environment
• Ability to handle sensitive and confidential information with professionalism

Responsibilities

• Optimize CEO’s time by managing calendar, coordinating meetings, and ensuring focus and travel time are protected. Proactively adjust schedules based on priorities
• Handle all incoming and outgoing communications, prepare key documents, and ensure timely responses or delegation of tasks. Maintain the CEO’s Out of Office (OOO) messages and updates
• Organize meetings, set agendas, track action items, and maintain up-to-date meeting documents and resources
• Support project planning and execution, ensuring tasks are aligned with CEO priorities and deadlines are met. Collaborate with teams for seamless progress
• Assist with organizing corporate events and meetings, ensuring logistics and communications are efficiently managed
• Handle sensitive information with utmost confidentiality, ensuring compliance with company policies and security tools
• Act as a key point of contact for internal and external communication, ensuring smooth exchanges and effective message delivery
• Organize, maintain, and ensure quick access to important documents and files
• Conduct research and gather information to support decision-making and project execution
• Identify workflow improvements, resolve challenges, and act as a gatekeeper to align the CEO’s schedule with company goals
• Provide basic technical support and assist in new hire onboarding and email management when needed

Preferred Qualifications

Highly preferred experience with LinkedIn platform management, Lemslist, Apollo io, AI, CRM

Benefits

• Equity-Based Compensation Opportunity: As part of the SOULCHI team, you'll take part in our equity-based compensation model, aligning your success with the success of our business. After much research, we have found the fairest equity model for a startup. We use the Slicing Pie model. The first phase is equity-based only, which we are currently in. Equity calculations move dynamically based on your fair market rate and actual number of hours worked. In the second phase, which happens at the break-even point, the equity freezes at each member's current earned percentage, and compensation switches to salary + benefits. Your equity percentage gets paid out annually as part of the profit sharing
• Flexibility in working hours for the Executive Assistant role, with the opportunity to work anywhere between 30 to 40 hours per week, depending on the candidate's availability and suitability for the role