Executive Assistant I

Summary

Join Affirm as an Executive Assistant to the SVP of Operations! You will provide comprehensive administrative support, including complex calendar management, travel arrangements, and meeting coordination. Proactive problem-solving and anticipating the SVP's needs are crucial. You'll collaborate with the SVP's team and the Affirm Leadership Support Team. This role requires 5-8 years of experience as an Executive Assistant in a fast-paced environment. Affirm offers competitive benefits, including full health care coverage for you and your dependents, flexible spending wallets, and competitive time off.

Requirements

• 5-8 years of relevant experience in an Executive Assistant role
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced, dynamic environment
• Working knowledge of Google Suite, Slack, Zoom
• Strong work ethic, professionalism, confidentiality, and good judgment
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

Responsibilities

• Support the SVP of Operations: handle all administrative needs, act as a strategic partner, anticipate needs, proactively and independently problem-solve, and take on tasks to ensure that the SVP is utilizing their time in the most efficient way possible
• Complex calendar management: gain a deep understanding of company and SVP priorities in order to align the calendar, schedule meetings (often across multiple time zones), adjust for scheduling conflicts, and keep a several-months-out view of meetings and events to come
• Travel coordination: book flights, ground transportation, and hotel accommodations for both domestic and international trips, occasionally with minimal notice
• Meeting preparation: create calendar events including links to all pre-read materials, Zoom details, and appropriate attendee list, draft agenda outlines and/or slide deck templates for circulation, communicate with meeting attendees and ensure agendas/slide decks are populated ahead of meetings, send pre-read and post-meeting materials to all attendees and appropriate stakeholders
• Meeting attendance: gain context on team projects and priorities, manage Zoom, note action items and the individual(s) responsible for delivering, follow up with meeting attendees to track progress toward action items, and solicit feedback on large-scale meetings such as the Operations All Hands to inform future meetings
• Event coordination: plan and execute in-person meetings and team building events from start to finish, track and manage to the available budget, act as the point of contact for all event-related communications to the SVP, their team, your Finance Partner, and the vendors you engage, and solicit feedback from attendees post-event to inform future events
• Partner with the Leadership Support Team to coordinate needs across the wider Affirm team

Preferred Qualifications

Familiarity with Navan

Benefits

• Health care coverage - Affirm covers all premiums for all levels of coverage for you and your dependents
• Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
• Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge
• ESPP - An employee stock purchase plan enabling you to buy shares of Affirm at a discount
• Remote work