AI Fund is hiring a
Executive Assistant

Summary

The job is for an Executive Assistant role at AI Fund, a startup studio building new AI companies. The role involves providing administrative support to the COO, Operating Partner, and Managing General Partner. This is a remote opportunity for candidates based in Colombia.

Requirements

• Bachelor's Degree in Business Administration, or related fields
• A minimum of 3 years of experience in administrative roles is required
• Strong organizational skills that reflect the ability to prioritize multiple tasks seamlessly with excellent attention to detail
• Strong written and verbal English communication and interpersonal skills
• Demonstrated ability to use good judgment and discretion in handling confidential and sensitive information
• Know how to prioritize and ask questions to do one’s job effectively
• Highly resourceful team player, with the ability to work independently
• Demonstrated ability to meet deadlines in a fast-paced environment
• Computer skills and knowledge of office software packages

Responsibilities

• Provide calendar management support for our COO, Operating Partner, and Managing General Partner
• Provide business travel arrangements for our COO, Operating Partner, Managing General Partner, and other staff members as needed
• Plan and help with logistics for a variety of events for AI Fund and its ecosystem
• Voicemail box follow-up
• Submit monthly expense reports for reimbursement or upload receipts for our COO, Operating Partner, and Managing General Partner
• Help with presentations, reports, and other documentation needed by our COO, Operating Partner, and Managing General Partner
• Assist Senior Executive Assistant of Managing General Partner with logistics and communications for Speaking engagements/conferences
• Assist in organizing employee onboarding and orientation processes to ensure a smooth transition for new employees
• Support COO and Operations Manager on miscellaneous operational and administrative matters
• Serve as backup for Senior Executive Assistant of Managing General Partner and provide support, as needed