Remote Executive Assistant

Summary

Join MB Law Firm Consulting as their Executive Assistant and provide essential administrative support to the President and the wider team. You will manage the President's schedule, emails, sales process, and client interactions. This role requires strong organizational and communication skills, proficiency in Google Workspace, and experience in a similar administrative position. The ideal candidate is proactive, detail-oriented, and comfortable handling sensitive information. The position offers a competitive salary, global work flexibility, opportunities for growth, and generous paid time off.

Requirements

• Over 2 years of experience in either an executive assistant, administrative assistant or office support position
• Must be Tech Savy: Proficiency in Google Office projects, Google Sheets and excel
• Strong skills in email and calendar management, serving as a reliable right-hand support
• Have a background working for a law firm or professional services environment
• Proficient in quickly learning and adapting to new technologies

Responsibilities

• Schedule appointments and maintain calendars
• Monitor the President’s emails and handle basic correspondence or escalate as necessary
• Ensure President is prepared for prospect, client, and business development meetings
• Proactively help President stay organized and on top of her work
• Coordinate team meetings and document weekly meeting minutes
• Support the sales process by preparing client invoices and manage payments to vendors and subcontractors
• Help track information and expenses in spreadsheets
• Manage staff onboarding
• Maintain Human Resource workflows and projects
• Manage client onboarding and offboarding
• Maintain email contact information in the CRM and electronic filing system and save client documents to Google Drive
• Act as a resource to other staff members, reviewing documents and making recommendations
• Provide direction and guidance to other staff members as needed
• Provide client management and support to include coordinating documents, gathering information and sharing internally and with outside contractors and tracking to ensure completion
• Attending meetings with the President to take notes and implement the next steps using Monday.com, Slack, or other means to move the tasks discussed in the meeting forward
• Manage administrative client projects

Preferred Qualifications

• Experience with Monday.com, CRM
• A Bachelor's degree

Benefits

• Competitive Salary: Earn a monthly salary of $1,600-$2,000.*
• Global Work Flexibility: Work remotely from anywhere in the world
• Opportunities for Growth
• PTO: Receive 11 days of paid holidays per year. An additional paid week off between Christmas and New Year. This includes 1 day for Christmas observed and 4 additional days paid. 2 weeks of paid vacation to start and your birthday off