Executive Assistant

Summary

Join our team as a highly organized and tech-savvy Executive Assistant, providing comprehensive support to our executives in Makati City or BGC, Taguig City. You will manage calendars, schedule appointments, handle correspondence, conduct research, and prepare presentations. This role requires strong organizational and multitasking skills, proficiency in various software, and a willingness to handle both business and personal tasks. The ideal candidate will have at least 5 years of experience as an Executive Assistant in a large organization and must reside in or around Makati City or BGC, Taguig City. We offer a competitive salary and benefits package, including professional development opportunities. Apply today!

Requirements

• Must live in or around Makati City or BGC, Taguig City to ensure ease of accessibility and avoid travel-related expenses
• Must be currently employed with no significant gaps in recent employment history
• Minimum of 5 years of experience as an Executive Assistant in a large or international organization
• Strong research, organizational, and multitasking skills
• Proficient in tools like Google Workspace, Microsoft Office, Slack, and Zoom
• Willingness to assist with both business and personal tasks
• Must pass a background check
• Provide two professional and two personal references

Responsibilities

• Manage executives' calendars, schedule appointments, and coordinate meetings
• Arrange travel itineraries, accommodations, and logistics
• Handle phone calls, emails, and correspondence on behalf of the executives
• Prepare and proofread documents, reports, and presentations
• Conduct in-depth research on various topics, industry trends, and competitors
• Compile and present data and reports to aid decision-making
• Proficiently use tools like Google Workspace, Microsoft Office, Slack, and Zoom
• Assist in creating impactful presentations for internal and external audiences
• Collaborate with IT support to resolve technical issues as needed
• Ensure laptops and office equipment are securely stored in the company’s storage room, not in personal residences
• Act as a liaison between executives and internal/external stakeholders
• Draft and distribute communications with professionalism and clarity
• Maintain a cloud-based filing system for documents and records
• Streamline processes and implement best practices to enhance efficiency
• Prioritize tasks effectively and ensure deadlines are consistently met
• Run errands, such as but not limited to, banking transactions, handling company paperwork, picking up/shipping laptops, and coordinating with vendors in Makati City or BGC, Taguig City
• Assist with personal tasks, such as picking up dry cleaning and managing personal affairs
• Handle sensitive information with the utmost discretion and ensure compliance with data privacy regulations

Benefits

• Competitive salary and benefits package
• Opportunity to work with a dynamic and supportive team
• Professional development opportunities
• Anytime Mailbox & Anytime Postage