Executive Assistant

Summary

Join our team as a dedicated administrative professional providing comprehensive support to our clients. You will manage contracts, coordinate client communication, track project information, and handle various administrative tasks. Strong organizational skills, proficiency in Microsoft Office, and excellent communication are essential. This role requires experience in a similar administrative capacity and involves direct client interaction, with payment handled directly by the client. While we offer guidelines, vacation and holiday schedules are determined by the client's needs.

Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong organizational and time-management skills with exceptional attention to detail
• Proficiency in Microsoft Office Suite and other productivity tools
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion and professionalism
• Proactive problem-solver with a can-do attitude
• Experience in data entry and data management
• Ability to work independently, prioritize tasks, and meet deadlines in a remote setting

Responsibilities

• Prepare, review, and manage client contracts, ensuring timely execution and proper documentation
• Schedule and manage kick-off calls and follow-up meetings with clients, ensuring clear communication and alignment
• Share tracking information with clients and provide regular updates on project timelines and deliverables
• Perform a variety of administrative tasks, including data entry, document organization, and correspondence
• Maintain and update databases, ensuring accuracy and completeness of all records
• Organize and manage calendars, schedule appointments, and coordinate meetings efficiently
• Serve as a point of contact for internal and external stakeholders, ensuring seamless communication across teams
• Proactively follow up on outstanding tasks and ensure timely completion of action items
• Communicate with the client, provide services, and address any client-related matters independently

Benefits

• Salary: $900 - $1000
• All payments for your services will be handled directly by the client
• Your salary will go directly to you