Aviaras is hiring a
Executive Assistant

Summary

The job is for an Executive Assistant who will act as a second brain to a busy founder, managing communication, schedules, and decision-making processes. The role requires technical skills, soft skills, and specific mentalities, with a focus on anticipating needs, creative problem-solving, communication, and collaboration.

Requirements

• Experience in an executive assistant role or similar (3+ years preferred)
• Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace)
• Familiarity with project management tools and collaboration platforms (e.g., Notion, Asana, Slack)
• Exceptional communication skills, both verbal and written
• Strong organizational and time-management abilities
• Ability to think critically and make decisions under pressure
• A 'second-brain' mentality, with a focus on anticipating and preemptively addressing the needs of the executive
• Comfortable with a high degree of autonomy and decision-making authority
• An over-communicator who thrives in a remote working environment and understands the value of excessive transparency in this setting

Responsibilities

• Act as a proxy for the executive, managing communication and decision-making processes
• Maintain and manage the executive's schedule, ensuring efficient time management and prioritization of tasks
• Handle confidential information with discretion and integrity, representing the executive's interests
• Continuously seek innovative solutions to complex challenges
• Proactively identify areas of improvement and propose creative strategies to increase efficiency and effectiveness
• Take the initiative to start and complete projects with minimal guidance, demonstrating high independence and resourcefulness
• Over-communicate plans, thoughts, and actions to the executive team
• Work collaboratively with other assistants and team members to ensure a cohesive approach to task management
• Participate in team meetings, contributing ideas and feedback to improve overall team performance

Benefits

• Quick response times (<10 minutes) during working hours
• Providing estimates on task durations and meeting deadlines consistently
• Efficient execution of tasks without sacrificing quality