Executive Assistant, Travel Manager

Summary

Join Torq, a dynamic security company, as our Executive Assistant/Travel Manager! You will provide comprehensive administrative support to the CRO and manage all aspects of business travel for the executive team. This remote position, based in the Eastern Time Zone, requires strong organizational and multitasking skills, experience in executive assistance and travel management, and proficiency in office productivity software. You will be responsible for coordinating travel arrangements, managing expenses, and handling confidential information. The ideal candidate is detail-oriented, adaptable, and comfortable in a fast-paced startup environment. We offer a remote position with the opportunity to work with a motivated and inspiring team.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role, preferably within a fast-paced startup or tech environment
• Experience in travel management, including booking travel for executives and managing complex itineraries
• Exceptional organizational and multitasking skills with a strong attention to detail
• Excellent written and verbal communication skills
• Ability to manage time effectively, prioritize tasks, and work under pressure
• Proficient with office productivity software (e.g., Google Suite, Microsoft Office) and familiarity with travel management tools
• Strong problem-solving abilities and a proactive mindset
• Ability to handle confidential information with discretion
• Self-motivated, resourceful, and adaptable in a startup environment
• Strong interpersonal skills and the ability to collaborate with diverse teams
• Flexibility and openness to occasional last-minute changes and dynamic needs
• Strong customer-service orientation and ability to work with all levels of the organization

Responsibilities

• Provide comprehensive administrative support to the CRO, including calendar management, email coordination, and meeting scheduling
• Act as a liaison between executives and internal/external stakeholders
• Assist in preparing meeting agendas, presentations, and other materials for executive meetings
• Handle confidential information with discretion and professionalism
• Coordinate and organize team events, internal meetings, and company-wide initiatives
• Manage communications, prioritizing tasks and responding on behalf of executives when needed
• Oversee all aspects of business travel, including booking flights, hotels, ground transportation, and arranging itineraries
• Ensure travel arrangements are cost-effective, aligned with company policies, and in line with executives' preferences
• Provide pre-trip briefings and ensure all necessary travel documents are prepared (itineraries, expense reports, etc.)
• Manage post-trip expenses, including reconciliation and submission of travel expenses in accordance with company guidelines
• Research and suggest travel options and itineraries that best fit the needs of the team, especially for international travel
• Track and manage travel bookings for other team members as necessary

Preferred Qualifications

Experience using Navan is a huge plus

Benefits

This is a remote position based in the Eastern Time Zone of the USA