Executive Assistant

Summary

Join our dynamic team as an Executive Assistant, providing comprehensive support to our C-level team and managing their social media presence. You will handle a variety of administrative tasks, including scheduling, communication, document preparation, and social media management. This fast-paced role requires strong communication, organizational, and problem-solving skills, along with adaptability and a proactive approach. We offer a flexible work environment, promoting work-life balance and opportunities for professional growth. Embrace the chance to learn, innovate, and excel in a stimulating atmosphere.

Requirements

• 2+ years of solid experience in an administrative role as an Executive Assistant
• Proficiency with Microsoft Office tools such as Word and Excel
• Ability to maintain regular and punctual attendance
• Ability to multitask, problem-solve, quickly adapt, and be process-oriented with high attention to detail
• Capable of adapting quickly to a changing environment
• Must be coachable, open to learning, and accepts feedback well
• Strong verbal and written communication skills, including the ability to effectively facilitate and adjust communication styles to the audience
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Navigate between multiple windows/browsers with ease, perform extensive internet research, and type fast
• Able to quickly learn new software and systems
• Ability to enter data into a computer quickly and accurately
• At least 15mbps for the main internet and at least 10mbps for backup
• A desktop or laptop that has an i5 processor with at least 8 GB RAM and an i3 processor for backup Note: Back-ups should still be able to function when there is a power interruption
• A webcam
• Noise-canceling USB Headset
• Quiet, Dedicated Home Office
• Smartphone

Responsibilities

• Answer phone calls, confirm meetings, and arrange scheduled appointments
• Communicate and speak with their client to obtain pertinent data to prepare legal documents via phone calls and emails
• Confirm meetings and schedules and communicate with the Leaders upon completion and progress of appointments
• Manage and maintain calendars and appointments
• Handle administrative tasks such as filing, saving, scanning, photocopying, and mailing to the extent, and able to make phone calls
• Complete word processing tasks
• Research and organize data
• Maintain and manage contacts
• Create documents, prepare legal retainers, email retainers for review and signing, monitor for signed retainers, and fees/costs paid
• Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
• Manage social media channels and communicate with clients relating to relevant concerns and insights
• Order supplies

Preferred Qualifications

• Quickbooks knowledge is a plus
• Familiarity with social media platforms

Benefits

• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment
• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best