Executive Assistant

Summary

Join Demandbase as an Executive Assistant and provide comprehensive administrative support to C-level executives. You will manage calendars, travel arrangements, and expense reports, coordinate meetings and events, and assist with executive-led projects. This role requires at least two years of experience as an Executive Assistant to C-level executives in a fast-paced, high-tech environment, proficiency in Microsoft Office and G Suite, and exceptional communication skills. The position is located in San Francisco and offers a competitive salary and benefits package, including comprehensive health insurance, flexible PTO, paid holidays, and a 401(k) plan. Demandbase values diversity and inclusion and encourages applications from all backgrounds.

Requirements

• Must live within a one-hour commute of downtown San Francisco
• At least 2 years of proven success as an Executive Assistant to C-level executives in a fast-paced, high-tech environment
• Fluency in Microsoft Office and G Suite on a Mac platform
• Ability to excel in a dynamic environment, managing multiple executives’ calendars, deadlines, and competing demands with ease
• Exhibits calm, composure, and confidentiality under pressure while meeting tight deadlines
• Thrives in changing environments, maintaining an upbeat attitude and flexible mindset
• Demonstrates a can-do spirit and willingness to assist team members; readily jumps in to solve problems and ensure continuity of support
• Exceptional written and verbal communication skills; comfortable interacting with internal teams and external stakeholders at all levels

Responsibilities

• Provide comprehensive administrative assistance for C-level executives, ensuring all day-to-day needs are met promptly and efficiently
• Manage sensitive information with the highest level of professionalism and care
• Oversee intricate calendars; schedule appointments; arrange travel itineraries; and process expense reports for executives and their direct reports
• Organize and attend local on-site and off-site meetings, as well as company events such as team gatherings. Collaborate with facilities teams to ensure seamless communication and logistics
• Create presentations and organizational charts, and assist with executive-led projects by coordinating tasks, timelines, and deliverables
• Coordinate all aspects of senior executive visits, liaising closely with office facilities teams to guarantee a smooth and productive experience
• Attend departmental meetings, document action items, drive agendas, and foster interdepartmental collaboration
• Work closely with assigned executives to stay aligned with departmental priorities, track progress against goals, and anticipate future needs

Benefits

• Up to 100% paid premiums for Medical and Vision coverage
• Range of mental wellness resources, including access to Modern Health
• Flexible PTO policy
• 15 paid holidays in 2025—including a three-day break around July 4th and a full week off for Thanksgiving
• No Internal Meetings Fridays
• Competitive 401(k) plan
• Short-term and long-term disability coverage
• Life insurance