Executive Assistant

Summary

Join Form Health, a virtual obesity medicine clinic, as an Executive Assistant supporting the CEO, COO, and CMO. You will be a strategic partner, managing complex schedules, facilitating communications, overseeing logistics, and anticipating executive needs. This hybrid role requires a minimum of three days per week in our Boston office. You will manage the Boston office, ensuring a welcoming environment. The ideal candidate has 5+ years of experience as an Executive Assistant, preferably in healthcare, digital health, or a high-growth startup. This is a unique opportunity to support a mission-driven organization in a fast-paced, remote-first environment.

Requirements

• 5+ years of experience as an Executive Assistant supporting senior leaders; healthcare, digital health, or high-growth startup experience preferred
• Experience working in a remote-first or hybrid environment with distributed teams
• Mastery of Google Workspace, Slack, Zoom, and project management tools
• Impeccable organizational skills with the ability to manage competing priorities under pressure
• Excellent written and verbal communication skills
• Proactive, solutions-oriented, and calm under pressure
• Passion for Form Health’s mission to make evidence-based obesity care accessible and stigma-free
• Ability to thrive in a fast-paced, ambiguous, and mission-driven environment

Responsibilities

• Provide direct administrative support to Form Health’s CEO, CMO, and COO
• Office management for our Boston location to ensure our space is welcoming to guests and provides an employee experience aligned with our company culture
• Manage complex, ever-evolving calendars, including scheduling across multiple time zones and prioritizing high-impact meetings
• Coordinate travel, logistics, expense reports, and preparation materials for executive meetings
• Act as a liaison between the CEO and internal/external stakeholders, ensuring timely and professional communication
• Prepare agendas, presentations, and follow-ups for leadership meetings, board meetings, and company-wide events
• Assist with project management tasks and track action items to completion
• Coordinate executive offsites, virtual events, and strategic planning sessions
• Anticipate operational needs, solve problems independently, and remove barriers to executive effectiveness
• Handle sensitive information with discretion and confidentiality
• Foster a culture of organization, efficiency, and alignment across the executive team
• Deliver one-off project support as needed

Benefits

• Competitive salary and equity in a high growth start-up
• Comprehensive health benefits (medical, dental, vision)
• 401k program
• Flexible work schedules and paid time off
• Paid parental leave