Executive Assistant

Summary

Join our mission-driven nonprofit organization as a proactive and highly organized Executive Assistant supporting the CEO. You will manage the CEO's email and calendar, develop standard operating procedures (SOPs), and utilize Notion for task management. This role involves coordinating tasks between the CEO, his wife, and other team members, handling donor management, and providing general administrative support. The position requires a Bachelor's degree, 3+ years of experience as an Executive Assistant, and strong organizational and communication skills. This is a remote-first position offering PTO, performance bonuses, and professional growth opportunities.

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field
• 3+ years of experience as an Executive Assistant or in a similar role
• Proven experience in email management, calendar coordination, and task delegation
• Experience creating and managing SOPs and using tools like Notion for organization
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload)
• A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent)
• Familiarity with remote collaboration tools like Notion, Slack, Zoom, or Microsoft Teams
• A noise-canceling headset for clear communication

Responsibilities

• Manage the CEO’s email inbox, focusing on prioritization and timely responses
• Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments
• Develop and maintain SOPs for daily operations to streamline workflows
• Utilize Notion to create a personal operating system for collaboration and task tracking
• Support personal tasks such as grocery ordering, meal planning coordination, and family logistics
• Handle donor management tasks, including tracking updates and organizing voice memos
• Provide general administrative support and assist with team communications

Benefits

• Opportunity to work with a nonprofit organization driving impactful change
• Remote-first approach with a collaborative and supportive team
• Comprehensive onboarding process to ensure your success
• PTO and performance bonuses
• Professional growth opportunities in a mission-driven environment