Executive Assistant

Summary

Join our team as an Executive Assistant and provide pivotal support to the Founder & Executive Director. This part-time, remote position offers a salary of $600-$900 per month. You will manage scheduling, communication, donor relations, and logistics, enabling the Executive Director to focus on leadership and mission growth. The role requires 3+ years of experience as an Executive Assistant or similar role, strong communication skills, and proficiency in various tools. Opportunities for professional development and performance bonuses are available. This is a chance to work with a forward-thinking team in a flexible, remote environment.

Requirements

• 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting senior leadership
• Strong experience in email and calendar management, CRM systems, and donor relations
• Excellent written and verbal communication skills, with the ability to draft professional correspondence
• High attention to detail and organizational skills, with the ability to manage multiple priorities
• Proficiency in tools such as Google Workspace, Asana, HubSpot (or similar CRM), and Zoom
• A proactive, problem-solving mindset with a high level of initiative and adaptability

Responsibilities

• Organize meetings, appointments, and travel arrangements, ensuring efficiency and prioritization of key engagements
• Triage emails, draft responses, and maintain timely communication with stakeholders
• Support donor pipeline management, meeting coordination, and follow-ups
• Maintain donor and partner records in CRM systems, ensuring accurate and up-to-date information
• Assist with program coordination, meeting notes, and operational follow-through
• Handle documents, expense tracking, and process optimization to improve efficiency
• Provide insights, research, and preparation for key meetings and initiatives

Preferred Qualifications

International experience with a remote-first approach

Benefits

• PTO
• Potential performance bonuses
• Remote & Flexible Work
• Growth & Development: Opportunities for professional development and learning
• Collaborative and supportive work environment
• Comprehensive onboarding and training process to ensure your success