Executive Assistant

Summary

Join Lume, a fast-growing personal care brand, as their Executive Assistant! You will provide comprehensive administrative support to the Executive Team and contribute to company-wide initiatives. This role requires strong organizational skills, proactive problem-solving, and excellent communication. You will manage calendars, coordinate meetings and events, and liaise with various stakeholders. The position offers a blend of administrative and strategic tasks, demanding a highly organized and resourceful individual. The majority of work is remote, with occasional travel. Lume offers a competitive salary and benefits package.

Requirements

• Have strong proficiency with Google Suite and Slack, and/or the ability to quickly learn new tools
• Maintain discretion when working with highly confidential information
• Be highly proactive and great at managing up: Be confident working with senior leaders. Thrive on direct, honest feedback and always look for ways to make your executive’s life easier. Know there’s a problem – and know how to fix it – before anyone else. Effectively prioritize and manage your time and advise your executive on their priorities as well
• Be exceptionally detail oriented: Be a perfectionist who never lets anything fall through the cracks
• Be a creative problem solver: There’s no sticky situation that you can’t wiggle your way out of, and always come to the table with solutions
• Be a great communicator: Communicate nuance effectively to anyone. Whether it’s in an email, over the phone, or in person, know how to adapt to your audience and get things done through your ability to clearly and professionally express yourself
• Be a strong collaborator: Be willing to roll up your sleeves and get the job done, like the executives you’ll support. Be able to work with stakeholders from a variety of backgrounds. Thrive on direct feedback and always look for ways to improve
• Be accountable: Be endlessly reliable, trustworthy, and consistent in your ability to produce the highest quality work. Everyone counts on you all the time, and always come through
• Have a sense of humor: We take our work seriously and ourselves un-seriously
• Be located within the US Central Time Zone or be willing to adjust working hours to match standard CT working hours

Responsibilities

• Provide ad hoc support for complex scheduling needs and proactive calendar management for select high-need use cases
• Support selected high priority team meetings by setting up conference calls, sending out pre-reads, taking notes, following up on next steps, etc
• Plan, coordinate, and occasionally attend team offsites; research & book accommodations, purchase & set up supplies, order meals, make reservations, support agenda planning, etc
• Support team connectivity and employee engagement by planning events, sending gifts, coordinating teambuilding activities, etc
• Serve as day-to-day point person, answering questions, pointing people toward the right resources, etc.; serve as point of contact and/or owner for org-wide initiatives such as team celebrations (e.g. birthdays & Lumeversaries), employee engagement survey completion, end of year People Team processes, etc

Benefits

• Medical, dental, and vision coverage
• 401k match
• Equity in Harry’s
• Flexible time off and working hours
• Wellness and L&D stipends
• 4 weeks sabbatical after 5 years, 6 weeks after 10 years, and 8 weeks after 15 years
• Up to 20 weeks of pregnancy leave and up to 16 weeks of parental leave
• Fun IRL and virtual events including happy hours, team building events, and parties on our rooftop
• Free products from all of our brands