Executive Assistant

Summary

Join 𝚝𝟷, a company revolutionizing the Ethereum and rollup ecosystem with real-time proofs, as an Executive Assistant. Support the founders by managing time-consuming tasks, allowing them to focus on high-value responsibilities. This role involves handling both professional and personal tasks for the founders, coordinating with vendors, managing payroll, onboarding new employees, and handling travel arrangements. You will also be responsible for financial tasks, venue booking, and monitoring communication channels. The ideal candidate possesses extensive administrative and HR experience, fluency in Polish and English, and a proactive, detail-oriented approach.

Requirements

• Have experience in administrative and operations positions (at least 5 years as Executive Assistant and experience in HR roles)
• Be fluent in Polish (C1+)
• Be fluent in English (C1)
• Have a need for ownership
• Possess great self-organization of work
• Have a to-do attitude and focus on solution
• Pay attention to details
• Have a proactive attitude - constantly looking for ways to help

Responsibilities

• Monitor internal communication channels for task requests and ensure that nothing “slips through the cracks”, especially during periods of high intensity and chaotic cross-channel back-and-forth with many parties
• Assist in personal tasks - whether it’s an emergency situation that requires rebooking of flights and accommodation or a simple issue with a fridge in a founder’s flat
• Coordinate relationships with vendors - overseeing the processes that vendors are responsible for, paying the invoices, negotiating deal terms with legal firms etc
• Manage payroll through Deel
• Onboard new employees - signing contracts with them, providing them with hardware, and granting them access to necessary software
• Book flights and travel accommodations for the employees and Founders
• Create an income statement by consolidating bank balances and expenses from different sources
• Book venues for events during conferences
• Monitor marketing communication channels - Although you won’t be communicating on them much yourself, we expect you to keep an eye on our communication channels to be up to date with what’s happening

Preferred Qualifications

Be Warsaw-based

Benefits

• Remote work setup
• Cooperation on a B2B contract
• Salary: 11 000 - 20 000 PLN/month
• Healthcare subsidy