Executive Assistant

Summary

Join Incode, a leading provider of identity solutions, as an Executive Assistant to support our dynamic leadership team in Mexico City. You will play a key role in helping our business grow by providing high-level administrative support, managing complex schedules, facilitating travel arrangements, and handling communications. This position requires unwavering attention to detail, bilingual proficiency in English and Spanish, and a resilient personality. The ideal candidate will have experience in a fast-paced environment and possess strong organizational and interpersonal skills. Incode offers a competitive benefits package including flexible working hours, an open vacation policy, a wellness program, international travel opportunities, and additional benefits based on location.

Requirements

• Unwavering attention to detail
• Bilingual proficiency in English and Spanish
• A resilient personality that can handle the pressures of a high-stakes environment
• Global acumen, with an understanding of different time zones, cultural nuances, and working practices
• A proactive, adaptable mindset complemented by strong organizational skills
• Familiarity with tools such as Outlook, Zoom, Slack, and other business utilities

Responsibilities

• Deliver high-level administrative support to the leadership team
• Skillfully manage hectic and evolving diaries, coordinating meetings with both internal and external stakeholders across global time zones
• Facilitate all travel arrangements, both domestic and international, and handle related expense reports
• Respond promptly, even during extended hours or weekends as required, ensuring no task is left unfinished
• Cultivate and maintain strong relationships with key contacts both inside and outside the organization
• Take charge of complex scheduling requirements, ensuring optimal time management for the leadership team
• Oversee email communications, fielding and screening phone calls on behalf of the leadership
• Address ad hoc administrative tasks and provide project support as directed, always with an eye for detail and efficiency
• Uphold the strictest confidentiality in all matters pertaining to leadership and wider organization

Preferred Qualifications

• A Degree qualification is desirable
• Ideally (nice to have), a minimum of 3+ years in an Executive Assistant role, preferably within a fast-paced or tech start-up environment

Benefits

• Meaningful Equity
• Flexible Working Hours & Workplace
• Open Vacation Policy
• Wellness Program
• International Travel Opportunities
• Additional benefit package according to location (401k, medical insurance, etc.)