Executive Assistant

Summary

Join a top team at MagicSchool, a fast-growing company making a big impact in education, as an Executive Assistant to provide high-level administrative support to our CEO/founder.

Requirements

• Excellent Communication: Superior verbal and written communication skills to interact effectively with diverse audiences
• Organizational Skills: Strong ability to multitask, prioritize, and manage time efficiently to handle various responsibilities
• Attention to Detail: Keen eye for detail to ensure accuracy and quality in all tasks, from scheduling to document preparation
• Problem-Solving Skills: Ability to anticipate needs, identify potential issues, and implement effective solutions
• Interpersonal Skills: Strong interpersonal skills to build and maintain relationships with stakeholders at all levels
• Confidentiality: High level of integrity and discretion in handling confidential information

Responsibilities

• Efficiently manage and coordinate the executive’s calendar, scheduling meetings, appointments, and travel arrangements
• Screen and prioritize emails, phone calls, and other correspondence, ensuring timely and appropriate responses
• Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items
• Create, edit, and proofread documents, reports, presentations, and other materials as needed
• Handle sensitive information with the utmost discretion and maintain confidentiality at all times
• Serve as a liaison between the executive and internal/external stakeholders, fostering strong professional relationships

Benefits

• Unlimited PTO
• 100% employer covered health insurance
• Wellness stipend
• Vision/dental insurance