Executive Assistant

Summary

Join Pearl Talent as an Executive Assistant in Puerto Rico, supporting the executive team and ensuring smooth operations through administrative tasks.

Requirements

• 3-5 years of experience in a high-level executive assistant role, preferably within a tech or startup environment
• Proven track record of handling complex schedules and international travel logistics
• Strong proficiency in digital tools like Google Workspace, Slack, and project management software
• Highly adaptable and able to pivot quickly in a fast-paced environment
• Professional demeanor and discretion with sensitive information

Responsibilities

• Coordinate and maintain the executives' daily, weekly, and monthly schedules, managing priorities across time zones
• Arrange meetings with clients, investors, and internal teams, ensuring all participants are informed and agendas are set
• Manage schedule changes and communicate updates efficiently
• Plan and coordinate travel arrangements, including flights, accommodations, and transport, with detailed itineraries
• Monitor travel expenses and prepare reports, managing receipts and documentation for reimbursement
• Ensure all travel-related tasks, such as reservations and visa applications, are completed
• Act as the primary point of contact for the executive team, screening calls and managing emails
• Prepare and edit correspondence, presentations, and reports to maintain professional communication
• Serve as a liaison between executives and stakeholders, representing Gupper LLC
• Assist in tracking and managing project deadlines and deliverables using project management tools
• Coordinate with departments to align on project milestones and maintain follow-ups
• Oversee document management, organizing digital files systematically
• Plan and execute team-building events, business meetings, and client presentations
• Handle arrangements for special events such as conferences and corporate functions
• Manage expense reporting for the executive team and coordinate vendor payments
• Organize and store company documents while maintaining confidentiality
• Support finance-related tasks, ensuring accurate reporting
• Support executives with personal errands, booking appointments, and managing reservations
• Assist with household and wellness-related tasks to support a balanced lifestyle

Benefits

• Competitive Salary: Up to $1,500 per month, based on experience and skills
• Remote Work: Fully remote, work from anywhere
• Generous PTO: Ample paid time off
• Direct Mentorship: Guidance from international experts
• Learning & Development: Continuous access to growth resources
• Global Networking: Opportunities to connect with professionals globally
• Work-Life Balance: Flexible hours to support a balanced lifestyle