Executive Assistant

Summary

Join our team as an Executive Assistant and provide essential administrative and operational support to the executive leadership, streamlining processes and ensuring efficient time management.

Requirements

• 3-5 years of experience as an Executive Assistant or similar role, preferably in tech or insurance
• Strong calendar management and organizational skills
• Exceptional communication abilities with high-profile stakeholders
• Proven track record of handling high-level administrative tasks with discretion and confidentiality
• Ability to work in a fast-paced, dynamic startup environment and adaptable to shifting priorities
• Proficiency in Microsoft Office Suite, project management tools and CRM systems

Responsibilities

• Coordinate complex scheduling, manage multiple time zones, and prepare meeting materials
• Prioritize and align time allocations with their strategic goals
• Manage email and communications on behalf of executives, ensuring timely responses
• Serve as a primary liaison with internal and external stakeholders
• Arrange and coordinate travel, ensuring efficiency with contingency planning
• Track project milestones and support executive initiatives with up-to-date resources
• Maintain organized, accessible digital files and prepare executive meeting materials
• Manage expense reports and coordinate with finance for budget adherence
• Provide support across various tasks and special projects to streamline operations

Benefits

• Competitive Salary
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance