Executive Assistant

Summary

Join Manay CPA, a reputable full-service accounting firm, as a remote Executive Assistant providing comprehensive support to the CEO and partners. This full-time position requires 2-5 years of experience in a similar role and proficiency in Microsoft Office Suite. Native or bilingual proficiency in Turkish and excellent English communication skills are essential. The role demands strong organizational, communication, and problem-solving abilities, along with a flexible and detail-oriented approach. Manay CPA offers a competitive salary, excellent training, paid time off, and growth opportunities within a supportive and family-like work environment.

Requirements

• Bachelor's Degree in related fields
• 2 - 5 years of professional experience in related fields
• Proficiency in Microsoft Word, Excel, Outlook
• Native/Bilingual in Turkish, excellent verbal and written communication skills in business English
• Positive and team player personality
• A dedicated office room/space is required
• Flexibility to work weekends as needed
• Willingness to work during US Time Zones (EST)
• Only candidates with 2+ years of professional experience as an executive assistant, administrative assistant, program coordination, event planner, and/or communications will be considered

Responsibilities

• Provide core support functions for the CEO & Partners both on a business and personal level
• Provide administrative support for the Executive Leadership Team
• Manage daily and weekly activities, both as a team and independently
• Manage Personal and Business Calendar & Meeting management—sets/changes/confirms appointments, registers for/rsvp to events, protects blocks of time for work, proactively monitors and balances out external commitments across the workweek
• Coordinate travel and logistics—books travel and lodging as needed; provides directions, traffic estimates/travel time, and parking details; regularly tabulates and reconciles mileage for reporting
• Ensure Appointment readiness—proactive in preparation of materials to take to meetings, post-meeting support for action items and other follow-ups
• Provide reminders and prioritization of tasks
• Manage email inboxes as well as CEO's and Partners' LinkedIn accounts and update contact lists when necessary - including writing, proofreading, and sending emails
• Screen, answer, and return phone calls/WhatsApp/text messages in a professional manner
• Maintain client information on the CRM system
• Perform administrative functions such as ordering department supplies, arranging for equipment repairs, and servicing equipment, including seeking proper authorization for items requiring prior approval
• Assist with food orders, luncheon planning, and planning of other business-related meetings as requested
• Perform other clerical duties such as filing, photocopying, scanning, faxing, tracking, and archiving while maintaining a meticulous online filing system
• Prepare documents, letters, presentations, and other communication materials for internal distribution, types and spell-checks documents, creates graphs and other displays
• Contribute to team effort by accomplishing related results as needed
• Prepare, check and process expense reports/client documents
• At slow times, may focus primarily on data entry
• Assist other departments as needed

Benefits

• USD base salary based on experience
• Fully remote working opportunities
• Great company culture, family-like work environment
• Excellent on-going training
• Paid vacation and holidays
• Growth opportunities