Executive Assistant

Summary

Join a family-owned vacation rental management company in Tennessee as an Executive Assistant, providing high-level support to the CEO and COO. This role demands exceptional organizational skills, strong communication, and the ability to manage multiple priorities in a fast-paced environment. You will manage executive schedules, handle communications, arrange travel, and maintain confidentiality. The ideal candidate possesses extensive experience supporting C-level executives, ideally within real estate, and excels in a remote work setting. This is a full-time, permanent position with a Monday-Friday schedule.

Requirements

• Minimum of 3+ years of experience in an Executive Assistant role, highly preferably supporting C-level executives
• Experience working with international clients and stakeholders
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), CRM tools, and presentation software
• Exceptional English communication skills (written and verbal) with a neutral accent
• Ability to multitask, prioritize, and remain highly organized in a fast-paced environment
• Strong problem-solving skills and attention to detail
• Experience managing confidential information with discretion
• A proactive attitude, with the ability to anticipate needs and take initiative
• Willingness to work overtime when needed to meet critical deadlines
• Ability to take on tasks outside the job description when required

Responsibilities

• Efficiently manage the schedules and calendars of both the CEO and COO
• Handle email inboxes daily, filtering messages, responding on behalf of executives, and ensuring timely follow-ups
• Arrange travel, accommodation, and logistics as needed
• Maintain strict confidentiality when handling sensitive company information
• Perform general administrative tasks as needed, including occasional support for the broader team
• Act as a liaison between executives and internal/external stakeholders
• Communicate on behalf of the CEO and COO with clients, partners, and team members
• Ensure the leadership team is aligned with company priorities and objectives
• Assist in meeting preparation, including creating presentations and reports
• Attend meetings, take detailed notes, and track action items to completion
• Follow up on deliverables and ensure deadlines are met
• Coordinate weekly meetings to set priorities and align work agendas
• Assist with light bookkeeping tasks
• Handle additional administrative work as needed
• Provide occasional support on projects outside of core responsibilities
• Be adaptable and willing to work overtime when necessary to meet key deadlines

Preferred Qualifications

Prior experience in the real estate industry would be a plus

Benefits

Work from home/ Remote work